Financial Analyst Operations Coordinator-PSP

Olgoonik is an Equal Opportunity Employer

Overview:

The Financial Analyst-Operations Coordinator reports to the Chief, Resources and Support Staff, Investigations and Counterintelligence, and is responsible for processing, monitoring, and tracking procurement records for support vendor files and accounts.

Primary Responsibilities:

• Assist in coordinating Investigations and Counterintelligence programs;
• Responsible for supporting purchasing products and material for the office;
• Provide logistical support for the office, including, but not limited to, managing all incoming/outgoing supplies, following up, and ensuring proper destination arrival;
• Determine document requirements related to purchasing, utilizing government guidelines to meet internal and external needs;
• Coordinate formal or informal market research (Support Request Forms [SRF]) by reviewing specifications, schedule, and opening dates, and maintain files and edit standard forms to be used;
• Prepare purchase orders and requisitions, allocating money for all purchases;
• Maintain vendor files/accounts for purchased orders (i.e. Nextel, FedEx, Passport Visa Vendor, Sir Speedy), including compilation of lists of vendor supply items;
• Maintain procurement records for items or services purchased and compile with internal annual reports;
• Process invoices for prompt payment by checking all invoices to ensure correct pricing and keep records pertaining to items purchased, cost, and process reports;
• Maintain a variety of material, supplies, equipment, and other lists required by the office;
• Track and manage contracts;
• Advice and mentor the Operations Specialist on operational support issues;
• Serves as the staff operations specialist and travel specialist.
• Other Duties as assigned.

Supervisory Responsibilities: 

• Supervisory responsibilities are not anticipated.

Education and/or Experience:

• Undergraduate degree in accounting or financial management or five years equivalent experience
• Minimum of five (5) years of accounting/procurement experience, preferably with a government agency;
• Experience with Federal procurement process and DOS requisitioning process is preferred;
• Experience with Microsoft Office and other database software packages utilized for financial management.

Knowledge, Skills, and Abilities:

• Experience with Federal procurement process and DOS requisitioning process is preferred;
• Experience with Microsoft Office and other database software packages utilized for financial management.

Certificates, Licenses, Registrations:

• N/A

Security Clearance:                                  

SECRET Level Required

• Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.
• Must be a U.S. Citizen.
• Must also be able to maintain a US Government SECRET clearance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell.  The employee must occasionally lift and or move up to 25 pounds.  

Work Environment:

General office environment.  Travel may be required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.