Finance Manager Accounts Payable

This job posting is for the 2026-2027 contract year

RRPS Finance Department

240-day contract

Job Title: Finance Manager Accounts Payable

Job Objective

To oversee the Accounts Payable operations of the Finance Department by ensuring timely and accurate payments, compliance with applicable requirements, and effective internal controls.

Minimum Qualifications

• Bachelor's Degree preferred; equivalent experience may be substituted.
• Minimum five (5) years of accounts payable, accounting, governmental finance, or related financial operations experience, with preference given for experience in public school or governmental accounting.
• Minimum two (2) years of supervisory or leadership experience preferred;
• Minimum of a Level I NMPED School Business Official (SBO) License or ability to obtain within one (1) year of employment;
• Proficient in financial management software, Microsoft Office Suite (particularly Excel), and Google Workspace applications (particularly Google Sheets);
• Working knowledge of applicable accounting principles, internal controls, and financial reporting requirements;
• Such alternatives to the above qualifications as the Director of Finance may find appropriate and acceptable.

Knowledge, Skills, and Abilities

• Thorough knowledge of accounts payable principles, practices, and procedures;
• Working knowledge of applicable federal, state, and local laws, regulations, and Board policies affecting accounts payable operations;
• Effective verbal and written communication skills;
• Excellent interpersonal and customer service skills;
• Strong analytical, organizational, problem-solving, and time-management skills, including the ability to establish priorities, meet deadlines, and manage multiple projects simultaneously;
• Demonstrated ability to supervise, train, motivate, and evaluate staff;
• Ability to work independently and collaboratively with district personnel, vendors, auditors, and outside agencies;
• Sound judgment and discretion in maintaining confidentiality of sensitive information;
• Leadership skills necessary to provide technical guidance, support, and direction to staff;
• Understanding of GAAP and GASB guidelines.

Essential Job Responsibilities

Accounts Payable Administration

• Direct and supervise all accounts payable activities of the Finance Department;
• Oversee the timely and accurate processing of vendor invoices, payments, disbursements, and related financial transactions in compliance with applicable laws, regulations, Board policies, district procedures, and accounting standards;
• Monitor accounts payable operations, vendor obligations, and payment workflows to ensure efficiency, accuracy, and timely resolution of discrepancies;
• Ensure accurate maintenance of vendor records and supporting documentation, including collection and validation of W-9 forms and other required documentation;
• Oversee annual IRS Form 1099 reporting, ensuring compliance with federal reporting requirements and filing deadlines.

Purchasing Card Administration

• Serve as the Finance Department Billing Administrator for the District Purchasing Card (P-Card) program, including reconciliation, payment processing, compliance review, financial reporting, and resolution of billing discrepancies;
• Monitor Purchasing Card transactions and statements to ensure appropriate documentation, compliance with district procedures, and timely payment;
• Develop and maintain procedures related to Purchasing Card administration and collaborate with the Purchasing Department regarding cardholder administration, spending controls, and program compliance.

Leadership and Supervision

• Supervise, assign, review, and evaluate the work of Accounts Payable staff;
• Establish performance expectations, conduct evaluations, provide coaching, and address performance concerns in a timely manner.
• Promote a collaborative, customer-focused work environment, and lead by example with the highest standards of integrity and professionalism;
• Develop, implement, and maintain departmental procedures to promote efficiency, consistency, and accountability.

Compliance, Internal Controls, and Audit Support

• Develop, implement, and monitor internal controls related to accounts payable operations;
• Ensure compliance with district purchasing procedures, audit requirements, applicable accounting standards, and federal and state regulations affecting accounts payable operations;
• Assist with annual financial audits by preparing records, schedules, supporting documentation, and coordinating responses to auditor requests related to accounts payable transactions, Purchasing Card activity, and IRS reporting requirements;
• Maintain accurate financial records and documentation in accordance with records retention requirements;
• Monitor vendor payments, Purchasing Card activity, and reimbursement transactions to identify risks and strengthen internal controls.

Training and Customer Support

• Serve as a resource to schools, departments, vendors, and district personnel regarding accounts payable procedures and requirements;
• Develop and conduct training related to accounts payable processes, Purchasing Card procedures, and vendor payment practices;
• Communicate procedural changes and provide guidance to district staff and respond to payment-related inquiries while promoting a customer-service-oriented approach.

Systems Administration and Process Improvement

• Serve as a liaison with financial software vendors and district Information Technology staff regarding accounts payable systems;
• Assist in maintaining accounts payable system functionality, software updates, and process improvements;
• Recommend and implement operational improvements that increase efficiency, accuracy, and accountability;

Additional Duties

• Safeguard confidentiality of privileged information;
• Maintain professional relationships and work cooperatively with employees, vendors, community members, auditors, and other professionals;
• Maintain professional competence through district training, in-service educational activities, and self-selected professional growth opportunities;
• Attend staff meetings and conduct training as necessary related to accounts payable, Purchasing Card administration, and related financial processes;
• Comply with RRPS Employee Standards of Conduct and uphold and enforce administrative directives, Board policies, and local, state, and federal regulations.
• Accept such responsibilities as the Director of Finance chooses to delegate and assume responsibility for discharging them;
• Employee may be assigned other duties based on the needs of the district during the term of employment.

Terms of Employment

Normally eight hours per day; additional time as may be required.

Accountability

Reports to: Director of Finance

Evaluated by: Director of Finance

Work Hours:

Normally eight hours per day; additional time as may be required.

Application Procedure:

The following documents must be attached to complete this application:

• One (1) transcript from each crediting college or university;
• Copy of Professional License; 
• Resume;
• Letter of Interest; and 
• 3 Current Letters of Recommendation

An Equal Opportunity Employer

 Final salary will be set based upon the minimum salary, Education, and Experience.