Family Office Accounting & Tax Associate

Key Responsibilities

1. Bookkeeping & Accounting

• Perform ongoing bookkeeping and account reconciliations using QuickBooks Online
• Review and categorize transactions and investigate unidentified or unusual financial activity
• Review general ledgers and identify missing, incorrect, or potentially misclassified transactions
• Prepare proposed journal entries and other accounting adjustments for senior review
• Maintain charts of accounts and supporting financial schedules
• Prepare preliminary P&Ls, balance sheets, general ledgers, and other financial reports
• Collaborate with senior accounting professionals to review, correct, and finalize client books and financial deliverables

2. Tax Coordination

• Own the collection, organization, and delivery of information required for tax preparation and tax planning
• Coordinate tax organizers and supporting documentation
• Collect and maintain K-1s, investment statements, closing documents, entity records, and other tax-related information
• Work directly with tax professionals to resolve outstanding information requests
• Develop working knowledge of the tax strategies utilized by clients to better understand the accounting and documentation requirements supporting them
• Maintain clear boundaries between execution and advice; this role does not independently provide tax, investment, or legal advice

3. Family Office Reporting & Financial Administration

• Maintain underlying information supporting client balance sheets, net-worth statements, and other family-office reporting
• Track relevant financial information across closely held businesses, real estate, private investments, and personal assets and liabilities
• Assist with mapping entity ownership and financial relationships across LLCs, partnerships, S corporations, holding companies, trusts, and other structures
• Track investment-related tax information, including K-1s, basis information, and capital activity
• Maintain accurate and organized accounting and tax records within Canopy and other firm systems

4. Client & Team Coordination

• Communicate directly with clients to request documentation, clarify transactions, and resolve accounting-related questions
• Independently schedule and lead routine bookkeeping, accounting, and documentation calls as appropriate
• Translate accounting questions into clear, straightforward client communication
• Own day-to-day activity within Synergy’s bookkeeping inbox
• Collaborate closely with Client Services, senior accounting professionals, and tax professionals to keep deliverables moving
• Exhaust available internal records, financial systems, and other resources before requesting information already available elsewhere from a client
• Maintain appropriate responsiveness to client and internal requests and proactively escalate blockers

Qualification & Required Experience

Required

• Minimum 2 years of hands-on QuickBooks bookkeeping/accounting experience
• Experience performing reconciliations, transaction categorization, general ledger review, and maintaining financial records
• Experience working with individuals and/or small-to-middle-market businesses with meaningful financial activity
• Strong understanding of basic accounting principles and financial statements
• Strong organizational skills and demonstrated ability to independently drive work to completion
• Strong written and verbal communication skills with the ability to interact professionally with sophisticated clients
• Working proficiency in Microsoft Excel
• Ability to investigate and resolve financial questions before escalating or requesting information from clients
• Ability to consistently dedicate approximately 15–25 hours per week, including availability during normal business hours

Preferred

• Experience with tax preparation, tax accounting, or private-client tax matters
• Experience serving high-net-worth individuals, entrepreneurs, or closely held businesses
• Background in family office, CPA firm, outsourced accounting/CAS, private-client tax, or similar professional services
• CPA or Enrolled Agent credential, or progress toward one
• Graduate or professional education in accounting, taxation, finance, business, law, or a related discipline

Knowledge, Skills, and Abilities

• Organization & follow-through: Manages multiple detailed workstreams and sees them through to completion
• Accounting competency: Strong practical QuickBooks and bookkeeping skills with the ability to understand how transactions flow through financial statements
• Investigative mindset: Naturally asks why something occurred and works through available information before escalating
• Ownership: Takes responsibility for getting answers and moving work forward
• Client communication: Professional, personable, and capable of simplifying accounting concepts without unnecessary jargon
• Judgment: Understands the difference between factual accounting execution and matters requiring senior professional judgment
• Learning agility: Interested in understanding how accounting, tax, investments, entities, and other disciplines connect within a sophisticated family’s financial life

Benefits

• Paid holidays
• Work from home with hybrid optional
• 401(k) with company match
• Paid vacation and sick days
• Professional development and mentoring