Executive Assistant (Procurement)

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.Who are we?Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet. A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.Job SummaryAt Equinix, we make the internet work faster, better, and more reliably. We hire talented people who find success by solving hard problems, create opportunities to hone new skills, try new approaches, and grow in new directions. Our culture is at the heart of our success and it’s our authentic, humble, tenacious people who create The Magic of Equinix. They share a real passion for winning and put the customer at the center of everything they do. Are you looking for an opportunity to build a successful career in an innovative, fast-growing environment that is transforming business around the world?Equinix is looking for an experienced Executive Assistant to provide professional support to multiple executives. This take-charge individual will work to organize all aspects of work life, including calendar, travel, meetings, and events. This position requires strong experience in executive support at the most senior levels, polished communication skills, exceptional attention to detail, good judgment, business savvy and the ability to manage proactively within a very dynamic, fast-paced environment, with constantly evolving priorities.Qualified candidates must be able to provide a high level of day-to-day executive support and be willing to do what it takes to get the job done. We are looking for a team player who is energetic, proactive, and hardworking. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to anticipate the needs of the executives and work independently with little supervision. This person must be exceedingly well organized, curious, dynamic, a technology whiz, detail oriented, flexible, a quick study and must enjoy the administrative challenges of supporting a busy executive and function in a fast-paced environment. Most importantly, the candidate must be the kind of optimistic and solutions-oriented team-player that stakeholders value working with.ResponsibilitiesHeavy calendar management: set appointments, prioritize & juggle appointments in the moment. Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetingsManaging a global calendar with multiple time zones, sometimes for a single meetingHandling a complex travel and accommodation schedule using the internal Equinix travel program wherever possible (with need to juggle multiple requests in the moment and resolve scheduling issues)Organize complex domestic and international travel, thinking out of the box for creative ways to keep costs downExercise sound judgment and discretion in handling confidential and sensitive informationMeeting/event preparation, set-up and follow-up, including presentation proofing and editsAttend meetings as required and ensure action item follow-upPrepare expense reports, and review direct reports expenses, ensuring all expenses are accurate and within policy guidelinesProcess POs and actively handle to completionPlan and organize Operations leadership meetings and event planningPrepare for and support meetings, both telephone and in-person – often at the direction of Global Operations Chief of StaffMust know how to run all types of remote meetings using various platforms – Zoom, Teams, most prevalentSpecial projects as requested (ad hoc tasks)Assist in managing customer and employee relationships and meetingsMust be able to work flexible hours on occasionAbility to interact with other C-level executives, board members, shareholders, employees, and clientsAnswer phones and screen callsMust be able to coordinate & work well with team of Equinix EAs and with internal support organization to develop positive and productive partnerships in support of the businessQualifications3+ years of administrative experience (or equivalent) required, with c suite executive level management support experience preferredExpert proficiency in MS Office - PowerPoint, Excel & Word is requiredExtraordinary attention to detail and a dedication to meeting expectations for quality and accuracyExcellent written and verbal communication skillsDedication to the highest degree of discretion and respect for confidentialityHighly organized and excellent at planningPrevious work experience in a fast growth, international, technology company preferredPrevious work experience at a global company preferredKnowledge of international travel booking protocols, visas and how to obtain most current information on country travel requirementsMay be required to travel domestically and internationallyMaturity, solid judgment and the ability to interact with confidence with executive managementThis is a hybrid role requiring regular onsite presence two days per week. Due to the nature of executive support responsibilities, occasional additional in-office attendance may be required to support meetings, events, leadership activities, and business prioritiesThe targeted pay range for this position in the following location is / locations are:United States - Denver Office DEO : 70,000 - 105,000 USD / AnnualOur pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location.The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.