Project Accounting Representative - Jacksonville, FL

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.Scope of Position Responsible for processing invoices and subcontractor requisitions for payment in accordance with established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.Job ResponsibilitiesObtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting systemObtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting systemEnter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executedCommunicate any deficiencies to project managementObtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project managementMaintain detail of insurance coverages though the contract log of accounting systemMaintain detail of subcontractor notices through the contract log of accounting systemObtain appropriate progress and final lien waivers from vendors prior to paymentCommunicating need for additional cost codes to project managementIdentify vendor disputes and forward to project management for resolutionPrepare for and assist in audits when requiredPrepare voucher package for jobs as requiredPrepares retainage vouchers and obtains approvals upon notification of job closeout from project managementPerform other tasks as assigned by the Project Accounting ManagerAdditional Qualifications/ResponsibilitiesEducation/ExperienceTwo-year business or accounting degree or equivalent combination of training and experienceSpecific Knowledge, Skills, License, Certifications Etc.Basic understanding of accounting and auditing procedures and techniquesKnowledge of construction industry procedures related to accounts payable processingExcellent interpersonal skills and the ability to work as a team playerProficiency with Word and Excel applicationsAbility to communicate effectively, both orally and in writingEnvironmental Factors and/or Physical Requirements While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.