Director of Procurement

Job Family Group:

Department/Office:

Time Type:

Compensation:

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Job Description:

JOB DUTIES

• Develops and maintains a comprehensive procurement strategy and framework to implement a centralized procurement function.
• Develops and maintains procurement and contracting policies; ensures compliance with policy, procedures, regulatory requirements, and industry best practices.
• Develops training materials and acts as a key resource for departments on purchasing policies, procedures, vendor selection, contract review, and contract management.
• Leads supplier relationship management; maintains an open line of communication and effective working relationship with existing and potential suppliers; performs supplier risk assessment, credit checks, and other due diligence as part of vendor review and selection process; manages consortium participation.
• Works closely with Risk Management on strategic sourcing; ensures alignment between contract development process and procurement.
• Performs audits of vendor contracts, purchasing card transactions, and vendor payments to ensure compliance with policy, contracts, budget, and regulatory requirements; identifies and reports exceptions.
• Works collaboratively with departments to identify cost savings via strategic sourcing, vendor consolidation, or competitive bidding; assists departments with obtaining the best value for the goods and services needed in support of the university’s mission.
• Provides support to departments during competitive bidding or RFP process to ensure compliance with university policy and relevant regulations.
• Performs outreach and customized training for departments not complying with institutional procurement policies; provides reference guides and checklists to support adherence to policies.
• Ensures vendor onboarding compliance (insurance certificates, conflict of interest disclosures, required certifications).
• Tracks and reports on key procurement metrics to support data-informed decision making; collects and analyzes purchasing data to identify opportunities for improvement.
• Obtains professional development to stay current on relevant procurement laws, regulations, higher education sector best practices, and institutional risk exposures.
• Directs, coordinates, mentors, and evaluates employees.; carries out supervisory responsibilities in accordance with all policies and applicable laws.

ADDITIONAL DUTIES

• Maintains a commitment to service excellence in all interactions on behalf of the University.
• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.
• Complies with all Trinity University policies and guidelines.
• Performs other duties as required.

EDUCATION

Required: Bachelor’s degree in Business, Supply Chain Management, or related field

EXPERIENCE

Required:

• 5-7 years of progressively responsible procurement, purchasing, sourcing, contract management, or supply chain experience.
• At least 2 years in a supervisory or management role

Preferred:

• Experience in higher education, nonprofit, or similarly decentralized organizations
• Experience in Workday, eProcurement, or strategic sourcing software

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• In-depth knowledge of supply chain and procurement functions and procedures.
• Excellent verbal and written communication skills.
• Ability to clearly explain policies and procedures to a variety of audiences.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines with minimal supervision.
• Demonstrated ability to work proactively and drive process improvements.
• Capability to analyze problems, develop recommendations, and take appropriate action.

LICENSES/CERTIFICATIONS

Preferred:

Certified Supply Chain Professional (CSCP) or Certified Professional in Supply Management (CPSM)

SUPERVISORY RESPONSIBILITIES

Yes

NUMBER OF DIRECT REPORTS

0-3 (as function size increases)

DECISION MAKING 

Plan and perform highly complex or technical work where no procedures or standard methods are available.

BUDGET RESPONSIBILITY 

Responsible for budget and expenditure authority of department. 

FINANCIAL RESPONSIBILITY 

Less than $250,000