Automotive Billing & Accounting Specialist

Title: Automotive Billing & Accounting Specialist
Reports To: Dealership Controller
FLSA Status: Non-Exempt
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OUR MISSION

At Schulte Subaru, we are devoted to the idea that every interaction is a chance to make the world a little better. That’s why we partner with our local community to make real impacts in the lives around us through kindness and respect. We believe in these things not only because they are good for business, but it’s the right thing to do.

OUR BENEFITS

Beyond this incredible culture, employees at Schulte Subaru enjoy competitive pay & benefits including;

• Health, dental and vision insurance
• 401k (with company match)
• Paid time off and holidays
• Employee discounts on new vehicles, products, parts & service
• Basic life insurance (employer paid)
• Short-term disability (employer paid)
• Voluntary legal assistance, employee assistance, pet insurance, home & auto insurance program
• Employer paid training & development opportunities
• Free uniforms
• Free lunch Fridays (Fixed Ops only)

OUR WORK ENVIRONMENT

• At Schulte Subaru we believe our employees and customers should feel special every time they walk in our doors. Kindness is not just a word that we use, but it’s the way we do business. We show kindness through our commitment to our community, our commitment to going above and beyond to help others, and our commitment to our employees and customers.
• This position primarily works behind a desk in the accounting office. Physical requirements of this role include:
  • Ability to sit for extended periods of time

This position is scheduled as follows:
M-F 8:00am-5:00pm

JOB SUMMARY

As an Automotive Billing & Accounting Specialist, you will play an essential role as someone who works closely with our sales representatives, accounting team and controller to ensure every step of each car deal is completed timely and accurately. This person is also responsible for the entire Accounts Receivable process. The Automotive Billing & Accounting Specialist must develop and maintain a positive relationship with all employees and management.

A TYPICAL DAY - JOB FUNCTIONS AND RESPONSIBILITIES

• Process used car deals in a timely manner making sure all money is received, all product is built in (and has funds set aside), and the front and back end of each car deal is reconciled. It also includes updating the gross log, cash/contracts schedule review, reconciling the we-owe schedule, inventory schedule and writing payoff checks.
• Manage all accounts receivable responsibilities including printing and sending statements, reconciling A/R accounts, A/R deposit, answering inquiries, following up on aged AR, and updating necessary spreadsheets.
• Posting internal repair orders.
• Conduct the daily service deposit and manage the schedule.
• Regular and reliable attendance is an essential function of this position. Employees are expected to be present and able to perform the essential functions of the job during scheduled work hours, with or without reasonable accommodation.
• Ensure work area remains tidy and organized.
• Other duties as assigned by management.

A SUCCESSFUL CANDIDATE HAS… 

• Attention to detail, organization and time management skills
• Ability to interpret financial information
• Aptitude for learning and adapting to new technology and software
• Team oriented mindset and positive attitude

Disclaimer: This job description is not an employment agreement or contract. This job description is designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Management has the exclusive right to alter this job description at any time without notice. Schulte Subaru is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status. The benefits listed are not a substitute for the official benefits guide and are subject to change.