Associate Director, Accounting and Compliance

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Overview

Report directly to the Yale School of Medicine (YSM) Assistant Controller and work in partnership with YSM Finance & Administration staff and other YSM and Yale University (the University) finance offices to produce meaningful financial reports and complex analyses that promote management decision-making, operational effectiveness, and stewardship. Work with YSM Assistant Controller and YSM Associate Controller to support the development of financial policies and to ensure that quality assurance initiatives are in place to monitor compliance with such policies. Participate in business process redesign initiatives; conceptualize strategies to optimize the use of Yale's financial systems and tools, serve as resource to the YSM finance community regarding technical accounting and financial matters, and perform other tasks as required to support the overall effectiveness of the YSM Finance & Administration organization.

Hybrid - Two Days in office.

Supervise the YSM Centralized Billing team. Manage invoicing, collections, and related inquiries for all YSM departments (specifically, non-sponsored and non-patient services revenue), including loading of contract data into the Workday system and compilation of billing schedules for YSM departments and canceling, adjusting, and editing invoices as needed.

Supervise a Financial Analyst. Manage the monthly patient billing system (Epic) interface to the general ledger, along with the calculation of balance sheet provisions. Manage the budgeting/forecasting for patient revenue and related accounts receivable through collaboration with Yale Medicine.

Prepare and/or approve monthly journal entries and other accounting corrections.

Prepare and review monthly internal financial statements submitted to YSM leadership. Coordinate the assembly of financial information for the creation of school-level reports, including, but not limited to, a statement of activities, balance sheet, and other value-added supporting schedules. Migrate relevant management reports and analyses, as described above, into the monthly reporting package and develop strategies to link financial performance to budgets and plans. Prepare and present a summary of financial results to YSM leadership on a periodic basis.

Approve movement of residual funds related to completed industry clinical trials accounts. Manage the collaboration with the University’s finance team to close inactive industry sponsored clinical trials accounts within Workday.

Review financial information for entities affiliated with YSM; analyze related investments.

Support the preparation of external survey submissions through translation of YSM’s financial data to conform with external requirements.

Perform and supervise the preparation of reconciliations and Workday system certifications for balance sheet accounts.

Design and produce meaningful reports such as financial ratio analyses and other management measurements that are an integral part of a comprehensive executive reporting system.

Develop YSM financial policies, procedures, and guidelines within the broader suite of University guidance documents. Develop quality assurance initiatives (including the use of performance metrics and measurements as appropriate) to promote compliance with YSM and University financial policies.

Support YSM leadership in the redesign of YSM business processes to ensure that such processes promote effective internal controls, sound business management, exceptional customer service, and compliance with relevant accounting and regulatory standards.

Independently update and maintain applications to facilitate various YSM reporting needs. Responsible for ensuring that appropriate general ledger coding is used on YSM transactions and that accounting processes are in place and used correctly.

Assist YSM leadership in developing position papers on a variety of financial topics to set forth the relevant issues, alternatives for resolution or advancement, the pros and cons of such alternatives, and recommendations.

Assist in developing responses to internal audit comments and collaborate with departments to implement enhancements in internal control systems and data integrity.

Provide support for the University’s external audit(s) through collaboration with the University Controller’s Office.

Develop strategies to maximize the utility of YSM’s financial systems to enhance financial management at both a central and departmental YSM level. Serve as a key member of the YSM finance team assigned to participate in upgrades of software releases.

Train and manage summer interns, as applicable.

Provide performance feedback, training, and developing and monitoring the workload of staff.

Perform other projects as requested by YSM leadership.
Required Skills and Abilities

1.Proven leader of people who can motivate others to achieve desired results. Highly motivated and creative.

2. Ability to adapt communication style to address the needs of individuals at all levels and to represent the department in a professional manner. Excellent oral and written communication skills; strong interpersonal and presentation skills.

3. Understanding of U.S. Generally Accepted Accounting Principles (GAAP). Demonstrated knowledge of financial, accounting, and economic concepts.

4. Ability to analyze and interpret financial information and complex business processes and reporting; strong aptitude for systems and technical solutions. Excellent computer knowledge and demonstrated ability with a strong proficiency with Microsoft Office Suite, including Word, Excel and PowerPoint. Strong aptitude and willingness to learn new computer systems and software applications.

5. Strong ability to lead projects, particularly with staff from other departments. Ability to guide and train departments in enhancing their systems/processes. Ability to flourish in a team-oriented setting with the ability to also work independently. Ability to multi-task and remain flexible. Ability to prioritize multiple projects and perform well under deadlines in a fast-paced environment.

Preferred Skills and Abilities

1. Certified Public Accountant.

2. Comprehensive understanding of integrated financial systems and financial business processes.

3. Proven experience at a higher education institution in a financial role involving accounting, reporting, and analysis.

4. Proven experience with Workday.

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