AP & AR Specialist

Description and Requirements

Our client, a global railway manufacturing company, is looking for AR/AP specilaist. Position Summary• The incumbent is responsible for invoice processing, invoice creation, cash application, Payment Run, Process Implementation and Improvement and process and audit of business expense reports on a timely basis.• The AP & AR Specialist reports to the AP/AR Manager.Key Accountabilities / Key Areas of Responsibility Accounts Payable • Support the AP Lead with accurate and timely processing of vendor invoices. • Ensure all invoices are backed by appropriate and approved documentation. • Perform monthly Amex reconciliations promptly and provide remittance advice to Amex. • Maintain healthy and optimized Accounts Payable aging. • Collaborate effectively with Buyers, Admins, and the department team to resolve invoice processing delays related to inventory receipts, purchase orders, and vendor disputes.• Address, communicate, and resolve all queries in a timely and professional manner. • Complete monthly supplier statement reconciliations for key vendors and others as required. • Assist with reclassification journal entries for Amex Travel and P-card transactions.Expense Report • Process expense reports on a timely basis for reimbursement• Verify and perform 100% audit of expense reports and make sure that it complies with company Travel Policy • Ensure expense reports are correctly approved with proper documentation• Ensure employee expense payment run is done on time as per Payroll team guidelines• Assist employees for any queries related to Concur SupportPayments• Prepare weekly payment proposal reports and ensure timely processing of third-party, intercompany, expense, and other payments in line with the established payment schedule• Ensure vendors receive clear and timely remittance details outlining payment amounts and schedules.Accounts Receivable• Supports the invoicing process and posting to the accounting software along with issuing customer invoices via e-mail• Assists with customer payment information into the SAP• Independently prepare the AR aging report as part of the month-end financial closing process• Answers customer and internal inquiries regarding customer accounts.• Provide support for audit and J-SOX as necessaryProcess Implementation, Improvement• Support changes to AP or payments process by actively changing daily routines.• Suggest improvements to AP or payments process regularly.• Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.• Assist with implementation of new technologies or process as needed.Key Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language• Must have University degree with a specialization in Accounting and Accounts Payable & Receivable• At least 5-year experience in the Accounting computerized environment. Preferred QualificationsPreferred attributes for the position, which are not required in the minimum qualifications (e.g., master degree)• Experience with large accounting software (SAP preferred)• Excellent knowledge of excel, including advanced functions• Very good communication and interpersonal skills • Organize workload to meet deadlines and work with little supervision• Must be able to work under pressure of deadlinesHealth, Safety, Environment and WellbeingInclude commitment to a safe, sustainable, and supportive work environment, the successful candidate will be expected to:• Adhere to all company health and safety policies, procedures, and legal regulations.• Identify and report potential hazards, unsafe behaviours, or incidents promptly.• Follow environmental policies and procedures to minimize waste, energy use, and environmental impact.• Support sustainability initiatives, including recycling, resource conservation, and responsible sourcing.• Foster a respectful and inclusive workplace that supports mental and physical wellbeing.Special Position Requirements  • Schedule: Monday - Friday, 40 hours per week• Physical Demands : N/A• Travel: N/A