Accounts Receivable Specialist

Job Summary

The Accounts Receivable Specialist at Tellus Equipment Solutions, LLC. is responsible for ensuring efficient and accurate receivables are processed. 

Job Description

•    Reporting to the Treasury Analyst, support and execute all tasks related to the Accounts Receivable process

•    Proactively work with fellow team members and outside personnel to trouble shoot and overcome impediments to timely payments.

•    Research and resolve invoice disputes, including timely follow-up with dealerships

•    Correspond with delinquent account holders to bring account into good standing, entering detailed, notes specifying contact person and commitment obtained in CDK

•    Collaborate with departments to ensure accounts are accurate before monthly statements are mailed out

•    Monitor bank accounts for incoming funds, to ensure no overdrafts occur and to research and resolve account discrepancies

•    Prepare invoices, send bill reminders, file paperwork, and contact clients to discuss active accounts

•    Actively collaborate with General, Parts, and Service Managers on customer accounts issues 

•    Confirm customer account details to ensure tax exemptions and associated tax numbers are captured in CDK

•    Manage and complete daily John Deere Settlements (JD credit cards - by parts, service, and equipment)

•    Receive and handle invoicing and billing related mail including ensuring all Return Checks are collected and posted in a timely matter

•    Manage, create, and report on all dealer AR accounts in CDK; run monthly statements

•    Deposit warranty checks and post to GL on CDK

•    Responsible for the following GL accounts - 1040000- AR Account, 1041000- John Deere, 1041100- John Deere Equip, 1090000-John Deere Multi Use, 10901-John Deere Multi Use Equip, 10800-Credit Card, 10805-STIHL Stripe.  Ensure with month end closing that all AR accounts are updated by the close deadline

•    Post and update credit card settlements, John Deere settlements, and STIHL STRIPE payments

•    Post and ensure all Customer Advances (ADV) and Received on Account (ROA) are posted and allocated to invoices. 

•    Download ACH payment notifications and verify payments with Treasury Analyst

•    Prepare, receive, process, verify and record all payments (check, cash, and credit card) and transaction related to accounts receivable

•    Prepare and remotely deposit checks (Synovus, 3 deposits per week)

•    Resolve invalid/unauthorized purchases by credit cards and send support documentation to VersaPay/AMEX

•    Reconcile the accounts receivable ledgers

•    Collaborate with accounts payable and other accounting staff to ensure accuracy in posting refunds correctly and to correct customer accounts

Skills, Competencies, & Education

•    High school diploma required, college courses in accounting preferred

•    3-5 years work experience in a Treasury or Treasury-related environment

•    Detail-oriented with an innate aptitude for problem solving

•    Ability to interact effectively with both people and data

•    Drive to generate results and flexibility to adapt to varied communication and problem-solving methodologies

•    Ability to work in a fast-paced environment and maintain a sense of urgency

•    Client-centered mentality and passion for customer service