Accounts Receivable Specialist I

SUMMARY: The Accounts Receivables Specialist I provides best-in-class customer service to both internal and external customers. A successful candidate will be dependable and have excellent organization and communication skills. You will also have a strong ability to handle a large volume and multi-task, while successfully assessing priorities, and analyzing problems. This is an excellent opportunity to join a successful organization and be part of a dynamic culture that fosters a positive team environment with a family spirit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible for processing monthly contract billings, change orders, invoices and releases. Complete billings timely based on contract billing schedule. Coordinate with Project Managers percentages to bill their jobs. Enter schedule of values and Accounting Labor Estimates from Project Managers. Communicate with customers regarding billings within expected timelines. Provide customers with lien releases and reconciliation of their accounts. Enter change order requests when received from Project Managers. Process and Reconcile change orders to job contract. Close jobs when complete and assure that final retentions are billed and collected in a timely manner. Maintain electronic job folders and hard copy file folders in filing cabinets for all original documentation. Pro-Actively Manage Accounts Receivable Collections to DSO goals Maintain collections by calling customers and developing relationships with them. Contact Delinquent accounts to resolve overdue payments. Attend collection meetings every two weeks ready to discuss the progress of your collection efforts. Pursue supplier conditional and unconditional releases to ensure timely payments from customers. Hit the collection goals every month. Support department as needed, including: Back up on front desk and phone duties as needed. In charge of ordering office supplies for department. Perform overtime work as required and requested by supervisor to meet department and company needs.

Key 30, 60, 90 Day Accomplishments:

Determine billing requirements for each customer. Be proficient in Credit Card payments, running monthly reports, updating Databases. Be able to complete AR adjustments, provide Lien releases, and schedule meetings with PMs.

EXPERIENCE, EDUCATION:

Bachelor’s Degree in Business Administration, Accounting or related field required 1 - 3 years of related experience (billing, accounts receivable, invoicing) and/or training preferred Proficiency in MS Office: Excel, Word, Outlook Spectrum program, or equivalent project/accounting software a plus