Accounts Receivable Specialist

Job Description

Position Title: Accounts Receivable Specialist 

Position Reports To: Accounts Receivable Supervisor

Position Summary 

The Accounts Receivable (AR) Specialist is responsible for providing support and direction for the accounts receivable function across the company. The responsibility will include, but is not limited to, high volume, decentralized billing processes for various contract types. The incumbent will also work with internal and external stakeholders to research and resolve all customer and user related questions.  

Essential Functions 

• Actively owns the company’s AR aging and assists the AR Clerk with credit memos, unapplied payments, and payment issues, as needed. 

• Supports the AR Lead in the accounts receivable process ensuring proper recording of invoices, billing, cash receipts and retention. 

• Assists the AR lead with the month-end close processes related to accounts receivable function. 

• Actively contributes to the development or update of the company’s regional accounts receivable policies and procedures in support of ongoing process improvement initiatives. Assist in providing training to key stakeholders as necessary for any changes to processes impacting other areas of the company. 

• Coordinates and manages requests for documents and data in support of external financial and customer audits. 

• Develops and maintains an effective credit review policy and procedure. 

• Maintains customer records including credit review, set up and contract review. 

• Responsible for and demonstrates highly accurate transaction coding and computer input, i.e., customer set-up and billing. 

• Works with Tax group to properly bill and collect sales tax. 

• Observes and follows all company safety rules and procedures. 

• Supports and encourages continuous improvement of the company’s processes, including safety program and quality management system. 

• Other duties as assigned. 

Education & Experience 

• Bachelor’s Degree in Accounting, Finance, or related field or 5 + years of accounts receivable/ accounting experience  

• Experience using Microsoft Dynamics SL (Solomon) is preferable 

• Experience in Accounts Receivable and billings functions in the engineering and construction industry. 

Knowledge, Skills, and Abilities 

• Strong organizational skills with the ability to manage multiple priorities. 

• Strong capabilities working with Microsoft Office, including Excel (V-lookups, pivot tables, etc.), SharePoint, Outlook, and Word. 

• Good analytical and problem-solving skills. 

• Excellent written and oral communication skills to convey information in a clear and concise manner to various internal/external stakeholders. 

• Strong attention to detail. 

Working Conditions/Physical Demands 

• Remaining in a stationary position, often standing, or sitting for prolonged periods.  

• Light work that includes moving objects up to 20 pounds. 

• No adverse environmental conditions expected.