Accounts Receivable Specialist

Overview

Join Diversified Maintenance! We’re committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welcoming and collaborative team where innovation meets excellence. We offer steady, reliable work in janitorial management, full-time and part-time janitorial roles, maintenance, landscaping, and metal restoration. If you want to make a meaningful impact and build a lasting career, we have opportunities for you. Join us and grow with a leader in the industry!

Job Description

Diversified Maintenance is hiring a Accounts Receivable Specialist. The Accounts Receivable Specialist will assist with the submission of client invoices, answer billing inquiries and assist in the monitoring and follow-up of related billing functions.

RESPONSIBILITIES:

• Prepare accounts receivable invoices for services rendered
• Analyze customer contracts for invoicing of correct billable rates per service
• Send invoices and statements to outstanding customers in a timely manner
• Submit invoices through multiple online portals e.g. Service Channel and Ariba; document progress and monitor invoice status and rejections
• Make collections call as needed and maintain an accurate aging report
• Post customer payments by recording cash, checks, and ACH transactions
• Conduct account research and analysis as required and responds to inquiries timely
• Prepare and maintain standard and ad hoc reports utilizing Excel
• Identify and execute debit or credit memos and other necessary adjustments
• Interact with customers to resolve outstanding issues
• Assist in month end close, revenue accruals, and staff accountant’s analytics

QUALIFICATIONS (MUST HAVE):

• Must possess one or more of the following:
  • Associate’s degree in Accounting, Finance or a related field
  • High school diploma or equivalent with a minimum of two (2) of years of experience in an accounts receivable role
• Prior work experience in an administrative support role
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organization
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Knowledge of MS Word; MS Excel (intermediate Excel formulas and functions such as VLOOKUP, CSV file uploads), Accounting software, and must be Internet proficient
• Excellent oral and written interpersonal communication skills

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• Bilingual; ability to speak, read, and write in Spanish, French, or other languages
• Prior cleaning or janitorial experience
• Certified Accounts Receivable Manager (CARMTM)
• Certified Credit and Collection Manager (CCCM)

BENEFITS:

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Diversified Maintenance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law.

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department.