Accounts Receivable Manager

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is seeking a detail-oriented and organized Accounts Receivable Manager to support the financial operations of a fast-paced law firm. This role is responsible for processing payments, maintaining accurate financial records, and properly administering client advances/retainers in compliance with firm policies and legal accounting requirements. The ideal candidate has strong communication skills, excellent attention to detail, and experience working in a professional service or legal environment.

This position is available as a hybrid work arrangement.

Essential Duties and Responsibilities:

• Oversee daily processing and posting of client payments, including checks, ACH, wire transfers, and credit card transactions

• Coordinate with the account managers to resolve client reconciliations around outstanding balances and application of payments to invoices

• Maintain accurate client account records and documentation within accounting systems

• Develop a comprehensive process and procedures manual for the accounts receivable team and ensure compliance to the manual.

• Properly record, track, and reconcile client advances, retainers, and trust balances in accordance with firm policies and applicable legal accounting requirements

• Apply client advances and retainer funds to fees earned and costs incurred following attorney approval and established billing procedures

• Monitor trust-to-operating transfers to ensure accuracy, timeliness, and compliance with applicable regulations

• Oversee the client refund process ensuring client funds are returned to the client in a timely manner

• Assist with month-end closing activities, reconciliations, and accounts receivable reporting

• Support compliance with firm billing policies, trust accounting procedures, and legal accounting standards

• Identify opportunities to improve existing processes

Education and/or Work Experience Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred

• 5+ years of accounts receivable, collections, legal billing, or trust accounting experience preferred

• 3+ years management experience preferred

• Experience working in a law firm or professional services environment strongly preferred

• Knowledge of client trust accounting, retainers, and legal billing procedures preferred

• Strong organizational, analytical, and problem-solving skills

• Excellent written and verbal communication abilities

• Strong attention to detail and ability to manage multiple priorities

• Excellent computer proficiency (MS Office – Word, Excel and Outlook)

• Familiarity with legal billing platforms such as Elite, Aderant, Clio, or similar systems preferred

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external clients

• Must be able to work in a fast-paced environment and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

• Ability to work independently and collaboratively in a team environment to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

The compensation for this position may include a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).