Accounts Receivable Clerk

Are you an aspiring accountant looking to launch your career in the dynamic world of hospitality? Devil’s Thumb Ranch offers an incredible opportunity to gain hands-on experience in a breathtaking Rocky Mountain setting. As a premier luxury resort known for its commitment to sustainability, adventure, and exceptional guest experiences, we provide more than just a workplace—we offer a lifestyle. Our team is passionate about excellence, and we foster a supportive environment where employees can grow, develop their skills, and enjoy the unique perks of working at a world-class destination. If you’re ready to combine your passion for numbers with an immersive hospitality experience, this is the perfect place to start your journey! 

Principle Purpose of Job

The Accounts Receivable Clerk will ensure collection of all group and wedding advance deposits, posting of receivable charges and payments to the correct accounts in a timely manner, and ensuring compliance with financial policies. This role performs daily financial transactions, including invoicing, collecting deposits, and recording transactions in our property management system. The position requires accuracy, organization, and the ability to maintain financial integrity while supporting accounting operations. 

Essential Duties and Responsibilities:

• Maintain an accurate records of deposits due, deposits received, and managing calendars of multiple groups at a time.
• Initiate group billing accounts, files, and advance deposit invoices.
• Maintain all shortfall and cancellation information; ensure charges are posted prior to final invoicing.
• Track deadlines on receipt of deposits if anyone is delinquent report Controller & Sales Manager.
• Collect payment on all accounts aged in accounts receivable. Also ensure that all accounts have been moved off Catering & PMS to AR once final invoice has been sent to client.
• Review all past due accounts to determine collectability of accounts. Recommend action to be taken on uncollectible accounts
• Attend pre-conference, BEO and conference review meetings.
• Process accounts receivable, ensuring timely invoicing of groups/weddings, ranches owner accounts, and owner accounts.
• Manage incoming receivables in a timely manner ensuring folio payments are posted.
• Reconcile travel agent and other vendor commissions.
• Handle all customer inquiries courteously, efficiently, and promptly. Including but not limited to credit card charge backs and any other guest or group billing questions and/or disputes.
• Clear out PMS House accounts on a regular basis with goal being the last workday of each month these accounts are settled to a zero-dollar balance. Setup new accounts as needed.
• Assist other departments as needed regarding AR billing.
• Assist in other areas of accounting as requested by the Controller or Staff Accountant.

Requirements

• Bachelor’s degree in accounting or related field preferred, or equivalent experience.
• Strong understanding of bookkeeping and accounts receivables principles.
• Proven ability to calculate, post, and manage financial records with accuracy.
• Proficiency in Microsoft Office, especially Excel; experience with accounting software (Data Plus, QuickBooks) preferred.
• High level of accuracy, attention to detail, and ability to work independently.
• Strong analytical skills with the ability to assess and improve financial processes.
• Effective communication and collaboration skills for working with vendors, management, and staff.
• Ability to maintain confidentiality, uphold financial integrity, and work in a fast-paced environment. 

Benefits and Perks:

• 152 hours of Paid Time Off if FT, Year-Round employment status.
• Affordable furnished housing, if working a minimum of 35 hours/week or more.
• Health, Dental & Life & Vision Insurances, plus 401k Employer Match of up to $2,000 annually--if FT, Year-Round employment status.
• Wellness Program opportunities including meditation, complimentary daily Yoga, trail running & mountain-biking workshops.
• 25% discounts at all Devil's Thumb Ranch restaurants, activities including Trail Rides, and Spa Treatments.
• Discounted Winter Park Ski Resort season pass (available annually in season) or 1/2 price Grand Park Rec Center Pass.
• Referral bonus of $250 if we hire someone you refer. 

Due to the nature of our 24-hour operation, there is no guaranteed work schedule. Managers will try to accommodate specific schedule requests, but they are never guaranteed if business volume prohibits. 
The statements contained in this job description reflect general details as necessary to describe the principal functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise balance the workload.
Devil's Thumb Ranch Resort & Spa is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.