Billing & Accounts Receivable Specialist III

The Neil Jones Food Company is an industry leader, processing superior quality fresh-packed, vine-ripened California tomatoes and Pacific Northwest fruit. Headquartered in Vancouver, Washington, NJFC has been providing our nation’s discerning food service, retail, industrial and institutional customers with the finest quality canned and pouched products for over 50 years. NJFC operates three production facilities: Northwest Packing in Vancouver, WA.; San Benito Foods, in Hollister, CA; and Toma-Tek in Firebaugh, CA. 

We are seeking a Billing & Accounts Receivable Specialist III. This position ensures both the timely and accurate billing of warehouse orders and manages collection efforts as needed. Responsibilities include supporting pre- and post-billing audits, monitoring open orders to ensure prompt billing, filing order records, archiving bills of lading, reviewing accounts receivable, requesting customer payments when necessary, and analyzing changes in customer credit. This position is based at our corporate headquarters in Vancouver, Washington.

For additional information, please see our “About Us” video, Our Story - Neil Jones Food Company

Key Responsibilities:

• Process invoices including EDI invoices in a B2B environment utilizing an ERP. Monitors Accounts Receivable aging reports to ensure timely collection of payments.
• Evaluates established credit limits and evaluates credit to determine appropriate risk level. Help to coordinate ongoing credit and collection discussions with the sales organization.
• Works directly with customers on timely payments and establishes payment terms to meet both customer needs and business objectives.
• Works to resolve customer discrepancies (billbacks, chargebacks, deductions and claims) compared to amounts invoiced. Works with appropriate teams within the organization to resolve issues.
• Strong attention to detail to ensure timely and accurate transactions and documentation.
• Match bills of lading and accurately bill shipped orders from warehouses. Resolve discrepancies.
• Monitor unbilled orders to ensure all shipped orders are billed in a timely manner.

Requirements

• High school diploma required, associate’s degree/bachelor’s degree preferred. 5+ years of demonstrated billing and accounts receivable experience, or an equivalent combination of training, education, and experience that proves the ability to perform the key responsibilities of the position.
• Highly proficient in ERP and Microsoft Office applications, particularly Excel.
• High level of accuracy and attention to detail.
• Strong written, oral communication, and interpersonal skills. Able to problem solving and strong organizational skills.
• Ability to pass a pre-employment drug test, background check including employment and educational verification, credit screen, and to work extended schedule and weekends during the fresh pack season, typically July to early October. (IF REQUIRED)

Benefits:

• Medical, Dental, & Vision coverage
• 401(k) match with Traditional & Roth options available
• Company paid Life and AD&D insurance.
• 10 paid vacation days, 9 paid holidays, and separate sick time
• Employee Assistance Program
• Numerous Voluntary insurance products available including Pet and Auto
• Free parking

Applicants have rights under Federal Employment Laws

Family and Medical Leave Act (FMLA)

Equal Employment Opportunity (EEO)

Employee Polygraph Protection Act (EPPA)

The Neil Jones Food Company participates in E-Verify

E-Verify Participation

If You Have the Right to Work, Don't Let Anyone Take It Away

We are an Equal Opportunity and Fair Chance Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, military or veteran status, and other protected status under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.