Accounts Receivable Clerk

General Description. The Accounts Receivable Clerk is primarily responsible for reconciliation and billing of assigned vendors, subcontractors, etc.  

Esssential Key Duties and Responsibilities

Billing:

• Maintain files of all daily plant tickets and production reports.
• Maintain asphalt daily production spreadsheets for all plants.
• Asphalt & Emulsion plant billing daily.
• All credit and rebills for plant billings.
• Print and mail & email (if required) all customer invoices and statements.
• Print and distribute internal job invoices to appropriate divisions.
• Set up ship to numbers for customers and send to plant foremen.
• Input pricing monthly and maintains pricing lists and purchase orders.
• File invoices in customer folder.
• Send out and file all Notice of Subcontract letters.
• Prepare any manual invoices (AC billings, plant fees, non-inventory items, etc.)

Contract Billing:

• Prepare, distribute and file all contract billings as received.
• Prepare all AIA and lien waivers as needed for the contract billings.

General:

• Handle customer phone calls, requests for tickets.
• Any special projects assigned.

  Authorities: The Accounts Receivable Clerk will have full authority to perform their duties; however, they must consult with the Division Controller/Accounting Supervisor for the following matters:

• When things vary from the normal processes
• When any problems occur
• Any threat of litigation or situations which may lead to litigation
• Any matter which may affect the interest of the Company
• Non-compliance with reporting requirements to regulatory authorities

Skills/Attributes/Knowledge

• Must be able to understand work directions and communicate effectively with Managers and fellow employees.  
• Proficient computer skills, including advanced knowledge of Microsoft Excel is required.
• Knowledge of journal entries a plus
• Ability to analyze information
• Ability to handle large volumes of work
• Understands deadlines

Qualification Requirements

1.   To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   Education and Experience.  This position can be an entry-level job. 

2. A high school diploma or general education degree (GED) is required.  
3. Experience with SAP software is preferred, but not required
4. 2+ years accounting experience is preferred, but not required

Physical Demands.  The following physical demands are representative of those that must be met by an Accounts Payable Clerk to successfully perform the essential functions of this job. 

• Frequent ability to sit for prolonged periods of time;
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment.  The work environment characteristics described below are representative of those that an Accounts Payable Clerk encounters while performing the essential responsibilities and duties of this job. 

• Work is performed predominately indoors.

Company Benefits

• Medical & Vision Insurance
• Dental Insurance
• Basic Life and AD&D Insurance
• Short Term Disability
• Voluntary Term Life
• Long Term Disability
• Sick Leave
• Paid Vacation & Holiday Pay
• 401(k) Plan
• Additional Benefits including wellness coaching, etc.

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.