Accounts Receivable/ Accounts Payable Specialist

About Circular Services

Circular Services is a leading developer and operator of circular economy infrastructure and services and the largest private recycling and organics company in the U.S. with operations across the country. We help businesses and municipalities reduce and divert waste, lowering disposal costs and fueling local supply chains by ensuring materials are recovered, recycled, and reused.

About the Role:

We are seeking a detail-oriented and proactive Accounts Receivable / Accounts Payable Specialist to join our Accounting team. This position will be responsible for supporting the full AR and AP cycles, including customer invoicing, cash application, collections, vendor invoice processing, payment coordination, and account reconciliations. The ideal candidate will have strong organizational and problem-solving skills, experience managing high volumes of transactions, and the ability to work independently while collaborating with Accounting, Operations, and other internal teams. Experience in the waste management, recycling, or environmental services industry is preferred but not required. Candidates with relevant accounting experience in other industries are encouraged to apply.

Benefits:

• Comprehensive Medical, Dental, and Vision coverage
• Company-paid Life Insurance
• Flexible Spending Account (FSA)
• 401k with company match
• Paid Parental Leave
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Tuition Reimbursement Program

Responsibilities:

• Manage daily accounts receivable and accounts payable activities, ensuring accurate and timely processing of customer and vendor transactions.
• Prepare, review, and issue customer invoices, ensuring accuracy and compliance with contractual terms and pricing agreements.
• Process and apply customer payments, including ACH, wire transfers, and checks, while resolving unapplied cash and payment discrepancies.
• Monitor AR aging reports, proactively follow up on overdue balances, and coordinate collection efforts with customers.
• Review, code, and process vendor invoices, verifying appropriate approvals, supporting documentation, and accurate general ledger allocation.
• Prepare and coordinate vendor payments in accordance with established payment schedules and internal controls.
• Monitor AP aging reports, reconcile vendor statements, and resolve outstanding invoices, credits, and payment discrepancies.
• Investigate and resolve customer and vendor billing disputes in collaboration with Operations, Accounting, and other internal departments.
• Perform customer and vendor account reconciliations and assist with monthly closing activities to ensure accurate financial reporting.
• Prepare and analyze AR/AP reports, identify outstanding issues, and provide regular updates to management.
• Maintain accurate records, supporting documentation, and compliance with established accounting policies and internal controls.
• Support process improvements, system enhancements, and standardization of AR/AP procedures across multiple locations and legal entities.
• Perform additional duties as assigned to support departmental and organizational needs.

Required Qualifications:

• 2–5 years of experience in accounts receivable, accounts payable, or a related accounting function, with hands-on experience in both AR and AP preferred.
• Solid understanding of accounts receivable and accounts payable processes, basic accounting principles, and account reconciliations.
• Experience working with accounting software or ERP systems.
• Strong Microsoft Excel skills, including proficiency with formulas, lookups, pivot tables, and data analysis.
• Demonstrated ability to research and resolve billing discrepancies, payment issues, and customer/vendor account differences.
• Strong organizational skills, attention to detail, and ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to interact professionally with customers, vendors, and internal stakeholders.
• Ability to work independently, take ownership of assigned responsibilities, and meet established deadlines.

Preferred Qualifications:

• Experience in the waste management, recycling, environmental services, trucking, manufacturing, or related industries.
• Experience with Microsoft Dynamics 365 Business Central or a comparable ERP system (Netsuite, SAP, GP, QBO)
• Familiarity with high-volume transaction processing, variable pricing structures, customers contracts, and vendor billing arrangements.
• Experience supporting AR/AP across multiple locations or legal entities.
• Knowledge of commodity sales, transportation billing, material processing, or service-based billing arrangements.
• Experience participating in accounting system implementations, process improvements, or workflow automation.

Ideal Candidate:

The successful candidate will be a dependable, self-motivated professional who takes ownership of their responsibilities, follows through on outstanding issues, and proactively identifies opportunities for improvement. They should be comfortable managing both customer and vendor accounts, investigating discrepancies, and balancing multiple priorities in a high-volume accounting environment. We are looking for someone who can balance accuracy and attention to detail with a practical, solutions-oriented approach to getting things done.

Working Conditions and Physical Requirements:

• Ability to work hybrid at our local office in Jersey City.
• Regularly use hands and fingers to handle or operate objects, tools, or controls, and reach with hands and arms
• Frequently required to sit, walk, stand, climb, balance, stoop, squat, kneel, crawl, speak and hear.
• May occasionally lift and/or move up to 20 pounds

EEOC:

Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.