Accounts Payable Supervisor

Position Summary

The Centralized Accounts Payable Supervisor is responsible for overseeing the daily operations of the centralized accounts payable function across multiple entities. This role ensures timely and accurate processing of vendor invoices and payments, enforces internal controls, supports audits, and leads a team of AP specialists while driving process improvements and standardization.

Key Responsibilities

Operational Oversight

• Supervise day-to-day centralized AP operations, including invoice intake, coding, approvals, payment processing, and vendor maintenance
• Ensure invoices are processed accurately and in compliance with company policies, approval matrices, and accounting standards
• Monitor invoice aging, payment cycles, and cash disbursement schedules to ensure on-time payments
• Actively manage vendor payment terms to optimize cash flow, including identifying and capturing early payment discounts while ensuring compliance with approved payment schedules
• Oversee processing of various payment types (ACH, check, wire, virtual card, etc.)

Team Leadership & Development

• Lead, train, and mentor AP staff; assign workloads and manage performance
• Establish and enforce standard operating procedures (SOPs) across all entities
• Conduct performance reviews and support professional development of team members
• Serve as escalation point for complex or high-risk AP issues

Controls, Compliance & Audit Support

• Enforce segregation of duties and AP internal controls to prevent fraud and errors
• Review and approve high-risk transactions, vendor changes, and payment runs
• Support internal and external audits by providing documentation and explanations
• Ensure compliance with company policies, tax requirements (e.g., 1099 reporting), and regulatory standards

Vendor & Stakeholder Management

• Resolve escalated vendor inquiries and disputes professionally and timely
• Partner with Procurement, Operations, and Finance to resolve invoice and PO discrepancies
• Maintain positive vendor relationships while protecting company interests

Systems & Process Improvement

• Oversee AP activity within Quickbooks/SAGE Intacct and Stampli, an AP automation system
• Identify inefficiencies and recommend process improvements to increase accuracy, timeliness, and scalability
• Assist with system implementations, upgrades, and testing
• Develop and track AP KPIs (cycle time, error rates, aging, etc.)

Skills & Competencies

• Strong leadership and people management skills
• Excellent organizational and time-management abilities
• High attention to detail and accuracy
• Strong problem-solving and decision-making skills
• Ability to manage competing priorities in a deadline-driven environment
• Clear and professional communication skills

Work Environment / Additional Information

• On-site work environment
• Location:  Dallas/Addison, TX
• May require occasional overtime during month-end close or audit periods

Preferred

• Experience with multi-entity or multi-location accounting
• Experience with AP automation tools such as Stampli
• Prior audit support experience
• Knowledge of sales/use tax for all states and 1099 reporting

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 5+ years of accounts payable experience, including at least 2 years in a supervisory or lead role
• Experience supporting a centralized or shared services AP environment
• Strong understanding of AP controls, invoice workflows, and payment processing
• Proficiency with financial systems and Microsoft Excel