Accounts Payable Manager, Employee

Accounts Payable Manager, Employee, Finance

Location:
District of Columbia
United States

Project HOPE is an international NGO of more than 1000 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and respond to humanitarian crises worldwide.
Code of Conduct 
It is our shared responsibility and obligation to treat each other with respect, to take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.  Together we can reinforce a culture of respect, integrity, accountability, and transparency. 
POSITION SUMMARY:
Project HOPE is seeking an experienced Accounts Payable Manager to lead the organization's global accounts payable function. This role is responsible for overseeing vendor payments, employee expense reimbursements, and financial disbursements while ensuring strong internal controls, regulatory compliance, and operational excellence. The Accounts Payable Manager partners closely with Finance, Procurement, Treasury, and international teams to standardize and optimize procure-to-pay processes, strengthen vendor management, enhance reporting capabilities, and drive automation initiatives within NetSuite, Expensify, and related financial systems to support a scalable, efficient, and high-performing global Accounts Payable operation.
PRINCIPAL RESPONSIBILITIES: 
Accounts Payable Process Improvement
Assess existing Accounts Payable workflows, policies, procedures, and internal controls.
Identify process gaps, inefficiencies, and operational risks.
Benchmark current practices against nonprofit and international NGO best practices.
Recommend and implement improvements that increase efficiency, accuracy, and compliance.
Vendor Management
Evaluate vendor onboarding and maintenance procedures.
Ensure vendor documentation complies with organizational procurement and financial policies.
Improve vendor master data integrity and payment accuracy.
Develop standardized vendor management procedures and compliance checklists.
Invoice Processing
Review invoice receipt, coding, approval, and processing workflows.
Standardize invoice matching procedures, including Purchase Orders, Goods Received Notes (GRNs), and invoices.
Develop escalation procedures for invoice discrepancies and delayed approvals.
Promote timely and accurate invoice processing across all business units.
Payment Operations
Analyze payment schedules and payment terms to optimize cash flow.
Recommend improvements to payment processing efficiency.
Collaborate with Finance leadership to ensure timely vendor payments while maintaining donor and organizational compliance.
Support implementation of automated payment workflows where appropriate.
Employee Expenses & Corporate Cards
Oversee employee expense reimbursement processing through Expensify or similar platforms.
Ensure compliance with travel, expenses, donor, and organizational policies.
Manage corporate card administration, reconciliations, and reporting.
Partner with department managers to improve expense compliance and timely submissions.
Compliance & Internal Controls
Ensure Accounts Payable processes comply with donor regulations, tax requirements, organizational policies, and applicable accounting standards.
Strengthen segregation of duties and approval workflows.
Identify fraud risks and implement appropriate preventive controls.
Support internal and external audit activities.
Financial Reporting & Reconciliation
Perform monthly reconciliations between the AP subledger and General Ledger.
Support month-end and year-end close activities.
Analyze AP trends and provide reporting that supports leadership decision-making and donor compliance.
Training & Capacity Building
Develop Accounts Payable Standard Operating Procedures (SOPs).
Create training materials and user guides.
Deliver training sessions for Accounts Payable staff and key stakeholders.
Promote adoption of standardized AP practices across the organization.
Technology & Process Automation
Assess current ERP and financial systems supporting Accounts Payable.
Recommend automation opportunities for invoice processing, approvals, and payment workflows.
Collaborate with Finance Systems and IT teams to improve system functionality and integration with Procurement and Treasury processes.
MINIMUM QUALIFICATIONS: 
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field required. CPA, CMA, or Master's degree preferred.
Minimum of seven (7) years of progressive experience in Accounts Payable, Accounting, Finance Operations, or Financial Management.
Minimum of two (2) years of supervisory or management experience.
Demonstrated experience leading Accounts Payable operations within a complex, multi-entity, nonprofit, or multinational organization.
Proven experience evaluating and improving Accounts Payable processes, internal controls, and operational efficiency.
Strong knowledge of U.S. GAAP, accounting principles, internal controls, audit requirements, IRS reporting requirements (including Forms 1099), and applicable tax compliance.
Hands-on experience with enterprise ERP systems, preferably NetSuite.
Experience administering expense management platforms such as Expensify, Concur, or similar solutions.
Experience managing employee travel and expense reimbursement programs and corporate credit card administration.
Advanced proficiency in Microsoft Excel, including financial reporting, reconciliations, data analysis, PivotTables, XLOOKUP/VLOOKUP, and dashboard development.
Strong analytical, organizational, problem-solving, and stakeholder management skills with exceptional attention to detail.
Excellent written and verbal communication skills with the ability to collaborate effectively across all levels of the organization.
Demonstrated ability to prioritize competing deadlines, manage multiple initiatives, and lead change in a fast-paced environment.
PREFERRED QUALIFICATIONS:
Experience working within international NGOs, humanitarian organizations, or global nonprofit organizations.
Familiarity with donor-funded programs (e.g., USAID, CDC, UN agencies, Global Fund, Gates Foundation, and other institutional donors).
Experience implementing finance process improvements and automation initiatives.
Knowledge of Procure-to-Pay (P2P) processes and best practices.
Experience supporting external audits and financial compliance reviews.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form and must be able to travel internationally.
Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
Work environment: Below is a general list and may not include all needed
Typical office environment with exposure to a minimal noise level.
Emergency deployments may be in resource-deprived environments with austere living conditions.
Travel for extended periods may be by air and/or other modes of transportation.
While international travel is not a regular part of every job, programmatic needs may require it intermittently.
Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Salary range starts at $100,000 per year. Compensation for the role is dependent on several factors, including a candidate’s qualifications, skills, and experience. Project HOPE offers comprehensive benefits as part of the total compensation package, including health, dental, vision, and life insurance, 403(b), paid leave, and much more. For more information about our benefits, please visit our benefits page.
Due to the large number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Notice to applicants: Project HOPE does not conduct direct solicitation/recruitment via email. Project HOPE never asks job applicants for payment or financial information at any stage of the recruitment process. Project HOPE will never send you a third-party check and ask you to cash it. If you have been recruited via email, please contact Compliance@projecthope.org

 Thank you very much for your interest in Project HOPE.