Accounts Payable Supervisor

Accounts Payable Supervisor
250 Day Contract, Lane 16
Hours a day: 8
Salary: $56,920 - $79,920 Depending on qualifications and experience.
Contact Information:

• Name: Jason Sundberg
• Phone: 385-579-5003
• Email: jsundberg@timpsd.org

Purpose Statement 

The job of ACCOUNTS PAYABLE SUPERVISOR is done for the purpose/s of supervising financial services and activities including accounts payable, cash disbursements, purchase orders and receiving reports; overseeing assigned personnel; providing information to others regarding accounts payable status and other financial activities; and scheduling work assignments within established time frames and standard practices. 

This Job reports to the Assistant Director of Finance.

The start date will be July 1, 2027.

Essential Functions

• Assists other staff regarding required procedures of assigned functions (e.g. school site personnel, a variety of outside parties, etc.) for the purpose of providing support for completing transactions, identifying appropriate actions and/or complying with established financial procedures.
• Assists auditors for the purpose of providing supporting documentation and/or information on internal processes required for audit.
• Confers with a variety of internal and external parties (e.g. city agencies, vendors, secretaries, and other District personnel, etc.) for the purpose of gathering and communicating information for the accurate processing of accounts payable.
• Develops an appropriate system of internal controls for the purpose of ensuring that district assets are properly safeguarded and that the accounting records and reports are accurate and complete.
• Informs personnel regarding a variety of accounting procedures for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines, and processing accounts payable transactions.
• Maintains a variety of financial information, files and records (e.g. accounts payable, purchase orders, historical archives, vendor information, contracts, fixed assets, etc.) for the purpose of ensuring the availability of documentation and an up to date reference and audit trail for compliance with established policies and regulatory guidelines.
• Participates in a variety of meetings (e.g. unit meetings, in-service training, workshops, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Prepares and files a variety of reports, written materials, and electronic financial information (e.g. assigned accounts payable, fixed assets, virtual mastercards, bank positive pay ledger maintenance, 1099's with the IRS, and unclaimed property with the state, etc.) for the purpose of processing payments and documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Prepares a variety of reports, written materials, and electronic financial information (e.g. assigned accounts payable, fixed assets, virtual mastercards, bank positive pay ledger maintenance, 1099's with the IRS, and unclaimed property with the state, etc.) for the purpose of providing written support and/or conveying information in compliance with district and state guidelines.
• Processes payments to vendors for the purpose of ensuring the accurate account balance and efficient operations in accordance with District policies and procedures as well as URS and IRS rules and regulations.
• Recommends policies, procedures and/or actions on issues that relate to accounting functions for the purpose of providing direction and/or making decisions for the District.
• Reconciles a variety of financial data (e.g. vendor statements, bank account reconciliations, accounts payable transactions, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, payments, etc.) for the purpose of ensuring the accuracy of accounts payable vouchers and complying with established regulatory requirements, securing general information for planning, taking appropriate actions and/or responding to requests and adhering to established procedures prior to processing.
• Responds to a variety of inquiries from a variety of sources (e.g. District employees, vendors, auditors, etc.) for the purpose of providing necessary information for making decisions, assisting employees/vendors, taking appropriate action that will efficiently resolve the issue.
• Reviews a variety of documents and requests (e.g. invoices, purchase orders, mileage/reimbursement/travel requests, etc.) for the purpose of determining any discrepancies and taking corrective action as indicated.
• Supervises accounts payable functions and other assigned accounting activities for the purpose of ensuring the accuracy and compliance of financial operations with district, state and generally accepted accounting practices.
• Supervises accounts payable staff and performs personnel administrative functions (e.g. screening, interviewing, recommending, training, evaluating, etc.) for the purpose of maintaining necessary staffing, enhancing productivity of staff, and ensuring necessary department/program outcomes are achieved. 

Other Functions 

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. 

Job Requirements: Minimum Qualifications 

Skills, Knowledge and Abilities 

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records. 

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; and pertinent codes, policies, regulations and/or laws. 

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: analyzing a variety of financial and statistical information; working under time constraints; communicating with and conveying detailed information to diverse groups; meeting deadlines and schedules; setting 

priorities; and working with detailed information. 

Responsibility 

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services. 

Work Environment 

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally clean and healthy environment. 

Experience: Job-related experience within a specialized field is required.

Education: Targeted, job-related education with study in a job-related area.