Accounts Payable Technician

Accounts Payable Technician
250 Day Contract, Lane 14
Hours a day: 8
Salary: $51,660 - $72,540  Depending on qualifications and experience.
Contact Information:

• Name: Jason Sundberg
• Phone: 385-579-5003
• Email: jsundberg@timpsd.org

Purpose Statement 

The job of ACCOUNTS PAYABLE TECHNICIAN is done for the purpose/s of providing support to department and school personnel activities with specific responsibility for recording, updating and reconciling financial information related to accounts payable and other assigned activities in accordance with established practices. 

This Job reports to the Accounts Payable Supervisor.

The start date will be July 1, 2027.

Essential Functions

• Assists auditors for the purpose of providing supporting documentation and/or information on internal processes required for audit. 
• Assists other staff, school site personnel and a variety of outside parties regarding required procedures of assigned functions for the purpose of providing support for completing transactions, identifying appropriate action and/or complying with established financial procedures. 
• Compiles and reviews a variety of financial information related to accounts payable for the purpose of providing required documentation and/or processing information. 
• Confers with a variety of internal and external parties (e.g. city agencies, vendors, secretaries, and other District personnel, etc.) for the purpose of gathering and communicating information for the accurate processing of accounts payable. 
• Gathers a variety of financial data for the purpose of updating and distributing information, in order to process payments in accordance with established accounting practices. 
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing accounts payable transactions. 
• Maintains a wide variety of financial information, files and records (e.g. fixed assets, accounts payable, purchase orders, historical archives, vendor information, etc.) for the purpose of ensuring the availability of documentation and an up to date reference and audit trail for compliance with established policies and regulatory guidelines. 
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. 
• Prepares and files a variety of reports and electronic financial information (e.g. assigned accounts  payable, fixed assets, virtual mastercards, bank positive pay ledger maintenance, various required reports including 1099s and unclaimed property with the state, etc.) for the purpose of processing payments, documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements. 
• Processes payments to vendors for the purpose of ensuring the accurate account balance and efficient  operations in accordance with District policies and procedures as well as URS and IRS rules and regulations. 
• Reconciles a variety of financial data (e.g. vendor statements, accounts payable transactions, etc.) for  the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. 
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, payments, etc.) for the purpose of ensuring the accuracy of accounts payable vouchers and complying with established regulatory requirements, securing general information for planning, taking appropriate actions and/or responding to requests and adhering to established procedures prior to processing. 
• Responds to inquiries from a variety of sources (e.g. District employees, vendors, auditors, etc.) for the purpose of providing necessary information for making decisions, assisting employees/vendors, taking appropriate action that will efficiently resolve the issue. 
• Reviews a variety of documents and requests (e.g. invoices, purchase orders, mileage/reimbursement/travel requests, etc.) for the purpose of determining any discrepancies and taking corrective action as indicated. 

Other Functions 

Performs other related duties as assigned for the purpose of ensuring the efficient and effective  functioning of the work unit. 

Job Requirements: Minimum Qualifications 

Skills, Knowledge and Abilities 

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet  changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job  include: operating standard office equipment using pertinent software applications; performing accounting  procedures; planning and managing projects; and preparing and maintaining accurate records. 

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of  documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based  competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing;  general governmental accounting practices; standard office practices and procedures; and pertinent codes, policies,  regulations and/or laws. 

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and  use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze  data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also  required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes;  and utilize a variety of job-related equipment. Problem solving is required to analyze issues and create action plans.  Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with  equipment is moderate to significant. Specific ability based competencies required to satisfactorily perform the  functions of the job include: analyzing a variety of financial and statistical information; working under time constraints;  communicating with and conveying detailed information to diverse groups; meeting deadlines and schedules; setting  

priorities; and working with detailed information. 

Responsibility 

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing  other persons within a department, large work unit, and/or across several small work units; monitoring budget  expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a  continual opportunity to impact the organization's services. 

Work Environment 

The usual and customary methods of performing the job's functions require the following physical demands: some  lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine  finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a  generally clean and healthy environment. 

Experience: Job-related experience within a specialized field is required.

Education: Targeted, job-related education with study in a job-related area.