Accounts Payable Specialist

Employee Type:

Location:

Job Type:

Job Posting Title:

Job Description:

Schedule: Remote Monday and Friday; In office Tuesday to Thursday

Work Location: 1120 Employers Blvd, De Pere, WI 54115

Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.

Salary, based on experience and other qualifications: $24.52/hr - $36.49/hr with additional bonus potential

Roles & Responsibilities:

• Performs problem resolution using critical thinking, problem solving and analytical skills to resolve issues and identify opportunities for improvement.

• Proactively collaborates with key internal and external stakeholders to resolve issues, gather missing information and identify needs and opportunities for improved performance.

• Maintains knowledge of and acts as the subject matter expert for validating/indexing and processing invoices.

• Serves as the subject matter expert with Accounts Payable processes, including invoice processing, and validation/indexing, supporting other team members with questions and escalated issues.

• Supports vendor payment processing:

  • Monitor automated payment processing and execute manual payment runs as needed

  • Process voids, stop payments, and ACH / EFT rejects

  • Monitor and correct all interfaces (i.e. Ariba, Engie, “ok to pay,” VIM to legacy)

  • Perform duplicate invoice review

  • Review, follow up and resolve posted invoices that are unable to pay (i.e. MRBR, currency mismatch)

  • Reset recurring payments

  • Handle any plant specific month end activities (i.e. AP 175 Lawson, auto post, etc.)

  • Maintain payment card portal for vendor setup

• Reviews and investigates aged invoices and resolve 3-way match exceptions in partnership with all functions of the Procure to Pay process

  • Execute processes to support required controls of the GRIR/RNV process

  • EDI invoice exception processing

  • Perform VIM workflow document cancellations

  • Monthly reconciliation of vendor credit memos/claims

  • Perform reversals for documents posted incorrectly

  • Process refunds and returned checks

  • Process and clear intercompany invoices

• Supports projects as assigned.

• Occasional travel depending on projects.

• The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience:

• High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred

• 3+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department required

• Possesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing

• 1+ year of experience in a large ERP system environment required; SAP experience preferred.

• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)

• Knowledge on Concur, travel and entertainment policy, and PCard program is preferred

• Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines

• Excellent customer service and communication skills

• Strong analytical and problem-solving skills required

• Demonstrated business acumen and ability to work as a team player focused on achieving results

• Strong attention to detail with a high degree of accuracy

• Stays current on accounts payable practices and is passionate about technical aspects of the work

EEO Statement: