Accounts Payable Specialist

Position Summary

The Accounts Payable Coordinator is responsible for processing payments to providers in the USA and Canada. This includes reviewing incoming invoices to ensure all required information is accurate and complete, coordinating corrections when necessary, and entering invoices into the accounting system. The role also involves maintaining accurate financial records, supporting month-end processes, and assisting with other administrative tasks related to accounts payable. Attention to detail and strong organizational skills are key to success in this role

Job Responsibilities 

• Review incoming invoices to ensure accuracy and completeness.
• Verify that all required information (e.g., provider details, invoice number, dates, amounts is present on invoices.
• Communicate with internal teams or providers to correct any missing or inaccurate invoice information.
• Enter approved and verified invoices into the accounting/payables system.
• Process payments to providers in the USA and Canada in a timely and accurate manner.
• Track and reconcile accounts payable transactions.
• Assist with month-end closing and reporting related to accounts payable.
• Maintain organized records of all invoices and payment documentation.
• Respond to inquiries from vendors and internal departments regarding invoice or payment
  status.
• Support the finance or accounting team with additional administrative tasks as needed

Required Experience and Qualifications: 

• Associate’s degree in related field or equivalent experience and 5 years of experience. 
• Experience with Accounting Software; strong MS Office skills  
• Attention to Detail: Ability to catch errors and ensure accuracy in invoice review and data entry.
• Time Management: Skilled in prioritizing tasks and meeting payment deadlines.
• Organizational Skills: Strong ability to manage large volumes of invoices and maintain orderly records.
• Communication Skills: Clear and professional communication with vendors and interna teams, both written and verbal.
• Problem-Solving: Ability to identify and resolve discrepancies or missing information in invoices.
• Knowledge of Accounting Principles: Basic understanding of accounts payabl processes and general accounting practices.
• Familiarity with U.S. and Canadian Payment Standards: Knowledge of regional differences in payment processing and tax documentation.
• Proficiency in Accounting Software: Experience using systems like QuickBooks, SAP, Oracle, or similar platforms.
• Data Entry Skills: Fast and accurate input of invoice information into accounting systems.
• Confidentiality and Integrity: Handling sensitive financial information with discretion and professionalism.
• Customer Service Orientation: Providing courteous and responsive support to vendors and team members.
• Analytical Thinking: Ability to review and interpret financial data for inconsistencies or errors.
• Team Collaboration: Works well with finance and other departments to ensure smooth workflow.

Who we are!

RESA Power is a dynamic, people first organization that prides itself on being the employer of choice in its industry! RESA is fortunate to have an extraordinarily talented group of people who take pride in everything they do! RESA Power has locations throughout the United States & Canada. We are a trusted service provider committed to ensuring the safety, performance, and compliance of electrical distribution systems. With a track record of long-term partnerships and excellence in customer experience for nearly a decade!

Our Mission

Ensure reliable and safe mission-critical power across our customers’ electrical infrastructure lifecycle.

Our Vision

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

Core Cultural Competencies

We do it right: 

• We pride ourselves on our integrity and expertise. We don’t cut corners.
• You perform job responsibilities safely, efficiently, and thoroughly all day, every day.
• You conduct yourself professionally, ethically, and honestly.
• You display sound judgment and decision-making skills. You avoid choosing courses of action that assume unreasonable risk to yourself or the Company.
• You are on time and preplan time off.
• You produce a quality product.

We are customer driven

• Our number one concern is our customer and our long-term relationships with them prove our dedication.
• You approach job responsibilities with enthusiasm, professionalism, and in a customer focused manner.
• You promote goodwill by handling all contacts (example: coworkers, management, vendors, customers, etc.) with respect, courtesy, cooperation, attentiveness and follow instructions from management.

We focus on growth

• We are dedicated to growing the company and our employees.
• You understand and apply your knowledge of techniques, policy, procedures, equipment, and skills involved in the job.
• You seek out new assignments and assume additional duties.
• You seek to expand your abilities (certifications, continuing ed, OTJ experience, etc.).

We solve problems

• Every day is different, so we need to be innovative, decision makers, flexible and adaptable.
• You efficiently and thoroughly complete assignments.
• You perform work assignments independently.
• You propose new ideas and find better ways of doing things.

We get it done

• We are efficient, reliable and no nonsense. We work hard, but we also play hard.
• You follow through on commitments in a timely way.
• You produce easily understandable and accurate reports that meet customer and/or Company expectations.
• You actively listen. You seek advice and help as appropriate.
• You can effectively deliver messages to a variety of individuals (RESA employees, vendors, customers, etc.).

We build strong relationships 

• Our leaders are servant leaders. We provide you with the support of a well-run company, but the connectedness of a family.  We collaborate with each other and our customers.
• You collaborate to create the best solutions for each other and our customers.
• You build strong relationships within the team, across RESA departments and locations and with customers and vendors.

Additional Information: 

Job: Full-Time

Location: Houston, TX or Orlando, FL

Travel: 0-5%

Compensation: Pay for this role is $25.00-$32.00 per hour and eligible for overtime.  

Relocation: Relocation assistance not available. 

Benefits: Full benefits including medical, dental, vision, company paid life insurance, anniversary bonuses, matching 401k, and paid time off. 

Application Details: The position will stay open until filled - seeking one FTE. Apply via job postings on job boards or from the company website. 

Physical Demands:  Position is a desk position.  Long periods of computer and/or phone work is required.

RESA Power is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.