Accounts Payable Specialist

Job Summary

Securiport LLC is a US company based in Reston, VA, that specializes in the design and implementation of passenger biometric recognition, immigration processing, and intelligent information reporting and management systems based on advanced technological solutions. Securiport provides a complete immigration processing solution and analytics to maintain border security. Services include technical analysis, design, implementation and maintenance of Securiport’s software solutions, training, and technical support to field operations.

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining vendor records, reconciling accounts, and supporting the month-end close process. This role works closely with internal departments and external vendors to ensure compliance with company policies and accounting procedures.

Essential Functions

• Review, verify, and process vendor invoices for accuracy, completeness, and proper approval.
• Match invoices to purchase orders and receiving documentation when applicable.
• Prepare and process weekly payment runs, including checks, ACH transfers, and wire payments.
• Reconcile vendor statements and resolve invoice discrepancies and payment issues.
• Maintain accurate vendor records, including tax documentation and banking information.
• Assist with month-end and year-end closing activities related to accounts payable.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Support audits by providing requested documentation and account analyses.
• Communicate effectively with vendors and internal stakeholders regarding payment status and account inquiries.
• Perform other duties as assigned.

Required Knowledge, Skills, Abilities

• Strong knowledge of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience working with ERP or accounting software systems.
• Strong attention to detail and accuracy in data entry and financial transactions.
• Excellent organizational and time-management skills.
• Ability to handle multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality of financial information.

Desired Knowledge, Skills, Abilities

• Experience with international vendors and multi-currency transactions.
• Familiarity with government contracting environments.
• Knowledge of expense reporting and employee reimbursement processes.
• Experience with electronic invoice management systems.
• Understanding of internal controls and audit requirements.

Required Education, Certifications/Licenses, Related Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Two to five (2–5) years of accounts payable or related accounting experience required.
• Experience with ERP systems such as NetSuite, Deltek, SAP, Oracle, or similar platforms preferred.
• Knowledge of IRS Form W-9 requirements and 1099 reporting preferred.

Physical Job Requirements

• This position requires the ability to remain in a stationary position (standing and/or seated) more than half the time.
• The person in this position may need to move about the office more than half the time.
• The person in this role must be able to position him/herself to fulfill the essential functions of the role less than half the time.
• The person in this position must be able to maneuver (lift, move, carry) less than 15 lbs.
• This position operates equipment that requires the constant use of hands/fingers/wrists more than half the time.
• This position requires the ability to spend more than half the time viewing computer monitors.

Travel Requirements

• This position requires overnight domestic travel less than 10% of the time.

Securiport is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Securiport is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. Please see the United States Department of Labor's EEO poster and EEO poster supplement for additional information.

This Organization Participates in E-Verify.