Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Anaheim, CA (On-Site)

Pay: $25.00-$28.00 Hourly

Shift: Monday-Friday 

Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, with a strong focus on high-volume invoicing across multiple locations. This role ensures timely and accurate processing of vendor invoices, maintains strong vendor relationships, and supports financial accuracy across all branches.

Key Responsibilities

• Process high-volume vendor invoices for multiple locations, ensuring accuracy, proper coding, and timely entry
• Match invoices to purchase orders and receiving documentation (3-way match)
• Route invoices for approval and follow up to ensure timely processing
• Manage weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain organized and accurate AP records and documentation
• Communicate with vendors and internal teams to address invoice or payment issues
• Ensure compliance with company policies and accounting procedures
• Assist with month-end close activities, including accruals and reporting
• Support audits by providing requested documentation and explanations

Qualifications

• 2+ years of accounts payable or general accounting experience
• Experience handling invoicing for multiple locations or entities preferred
• Strong understanding of AP processes and accounting principles
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or similar)
• Strong attention to detail and organizational skills
• Ability to manage high-volume workload and meet deadlines
• Excellent communication and problem-solving skills
• Intermediate Excel skills (VLOOKUP, pivot tables a plus)

Key Competencies

• Attention to detail and accuracy
• Time management and ability to prioritize
• Strong organizational skills
• Team collaboration and communication
• Problem-solving mindset