Accounts Payable Specialist

Company Description

Why join the CCM Family?

Clark Construction Management is an established construction management company that offers career opportunities where you can discover your potential and make a significant contribution to the overall success of your professional career and the business.

We are looking for individuals who value what we value:

• Innovation
• Commitment
• Integrity
• Teamwork
• Excellence

Job Description

Brief Overview:

We are a growing construction group of companies with operations spanning construction management, equipment, real estate and related services. As we continue to expand, we are adding to our finance team and looking for a motivated Accounts Payable Specialist to join us in Mississauga.

This is a hands-on, high-impact role that sits at the heart of our financial operations. The Accounts Payable Specialist will own the full AP cycle across multiple entities, work directly with project teams, trades and vendors, and play a key role in keeping our business running smoothly. If you thrive in a fast-paced environment, are detail-oriented and take pride in accuracy and ownership, we want to hear from you.

Responsibilities:

Accounts Payable

• Collect, verify, and process vendor and trade invoices across multiple entities
• Post and manage AP invoices in QuickBooks Online for associated companies
• Monitor AP email inboxes daily and respond to vendor inquiries in a timely manner
• Download and process utility bills and other recurring invoices
• Monitor approval statuses for purchase orders and AP invoices
• Reconcile vendor and trade statements to ensure accuracy
• Research and resolve invoice discrepancies
• Collect, verify, post, and reconcile Visa/corporate card statements
• Collect, verify, and post employee monthly expense reports
• Prepare and process vendor payment runs in accordance with payment terms
• Review and monitor AP aging reports to ensure invoices are paid within terms and escalate overdue items as needed
• Assist with year-end audit preparation and provide supporting documentation as required

Vendor Management

• Set up and maintain vendor/trade profiles across all company systems
• Collect vendor banking information and update records in the company's online banking platform
• Maintain organized and accurate vendor files across all entities

Billing Support

• Generate and distribute monthly recurring invoices for associated companies.
• Assist with routine billing cycles to ensure timely and accurate invoice issuance.

Month-End & Compliance

• Ensure all PO and AP invoice approvals are complete prior to month-end close
• Post recurring journal entries
• Reconcile intercompany GL accounts
• Compile annual T5018 subcontractor payment data from accounting software.
• Maintain organized and up-to-date vendor files across all companies
• Support year-end close across all entities by ensuring AP records, vendor files and outstanding balances are complete, reconciled and ready for external review
• Additional duties as the role evolves and the business grows

Qualifications

Requirements:

Education and Experience Requirements

• Post-secondary education in Accounting/ Business/ Finance along with 3 – 5 years of hands-on AP or general accounting experience.
• Strong knowledge of AP processes, vendor management, and month-end procedures.

Knowledge & Skills

• Strong attention to detail and commitment to accuracy
• Ability to manage high invoice volumes and competing priorities in a fast-paced environment
• Proficiency with QuickBooks
• Strong working knowledge of Microsoft Excel, Word, Outlook, Teams
• Strong communication and vendor relationship skills
• Highly organized with a process-driven mindset
• Ability to work independently and take full ownership of responsibilities

Desired:

• Experience in the construction industry or a multi-entity environment
• Experience with Jonas Premier or similar construction accounting software
• Experience with holdback invoicing and trade payment processes
• Knowledge of T5018 subcontractor reporting requirements

Compensation:
The estimated starting salary range for this role is $58,000 - $80,000 annually. Base salaries are determined according to several parameters like skills, experience, and potential impact on the role. Internal and external competitiveness are also taken into account in our offers. Final compensation will be confirmed as part of a personalized offer.

Additional Information

What we offer:

• Competitive Compensation Package
• Extensive Health and Dental Program
• RRSP Program – Company Matching
• Employee Family Assistance Program
• Generous Vacation Day Program
• Professional Development
• Personal Days
• Employee Discount Program
• Fun Company Events
• Community Initiatives
• Health and Wellness Program
• Recognition Programs
• Lunch and Learns

About us (Who is Clark Construction Management?):

Clark Construction Management was established in 2017 under the leadership of Mike Clark and has continued to expand into a diverse and innovative team. We strive to be a leader in providing value-added construction services to our customers by creating a successful partnership with them throughout the construction process. Our ledge is to establish lasting relationships with our customers by exceeding their expectations and gaining their trust through exceptional performance by every member of the CCM team.

Clark Construction Management's recruitment process includes accommodation for applicants with disabilities. Clark Construction Management is committed to accessibility for all, and we approach accessibility from an inclusive perspective and will do everything reasonable to accommodate.

Clark Construction management is committed to creating a diverse, inclusive, and welcoming workplace. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Our Hiring Practices:

Clark Construction Management's recruitment process includes accommodation for applicants with disabilities. Clark Construction Management is committed to accessibility for all, and we approach accessibility from an inclusive perspective and will do everything reasonable to accommodate. Clark Construction Management does not use artificial intelligence (AI) tools to screen, assess, or make decisions regarding candidates during the hiring process. Job postings may be distributed to third-party job platforms through our recruitment systems. While Clark Construction Management does not use AI directly, these platforms may use automated or AI-enabled features as part of their platform functionality; however, such features do not influence candidate screening or hiring decisions made by the company.

This job posting reflects a new vacancy.

Our Commitment to Diversity, Equity and Inclusion:

Clark Construction management is committed to creating a diverse, inclusive, and welcoming workplace. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.