Accounts Payable Specialist

Bowman & Company, LLP, is looking for an experienced Accounts Payable Specialist to meet the needs of our growing CPA Firm.   We serve family-owned businesses, real-estate owners, high net worth individuals, farmers, wineries, construction contractors, affordable housing projects, non-profit organizations and employee benefit plans. We are not your typical CPA firm! We offer superior salary and benefit packages including health/dental insurance and up to a 10% retirement plan contribution. We have developed family-friendly work policies that enable us to accommodate enthusiastic staff members who might need a more flexible work environment.  

We value staff retention and employee satisfaction. Come find out why Bowman & Company sets a new standard for CPA firms! We are looking for serious, motivated individuals who want to grow with our firm.  If you are looking for a new challenge, this could be a great opportunity to join a professional and respected firm. We have achieved national recognition for the past five years as one of the Top 50 Best of the Best Accounting Firms. We are committed to maintaining a work place that challenges and motivates our employees, rewards them for their work, and fosters a team approach.   

The Accounts Payable Specialist is responsible for processing and maintaining accurate accounts payable records while ensuring vendors are paid accurately and timely. This position verifies invoices, reconciles vendor statements, processes payments, and assists with month-end accounting activities. The Accounts Payable Clerk works closely with internal departments and external vendors to resolve payment issues while maintaining confidentiality and compliance with company policies.   

Accounts Payable Processing

• Receive, review, and process vendor invoices for payment. 
• Verify invoice accuracy, approvals, account coding, and supporting documentation. 
• Match invoices with purchase orders and receiving documents (three-way match) when applicable. 
• Enter invoices into the accounting system accurately and timely. 
• Process check runs, ACH payments, wire transfers, and credit card payments. 
• Ensure all payments are made in accordance with company payment terms.

Vendor Management

• Maintain vendor files and records. 
• Establish new vendors and update vendor information. 
• Obtain and maintain required tax documentation (W-9s). 
• Respond to vendor inquiries regarding payments and account balances. 
• Reconcile vendor statements and investigate discrepancies.

Reconciliations & Recordkeeping

• Reconcile accounts payable ledger to the general ledger as needed. 
• Maintain organized electronic and paper filing systems. 
• Ensure proper retention of financial records. 
• Assist with month-end and year-end closing activities.

Compliance

• Ensure compliance with company policies and accounting procedures. 
• Assist with preparation of annual 1099 reporting. 
• Maintain confidentiality of financial information. 
• Support internal and external audits by providing requested documentation. 

General Accounting Support

• Assist with expense report processing. 
• Assist with credit card reconciliations. 
• Support accounting team with special projects. 
• Perform other duties as assigned.

• Bachelors degree in Accounting, Business, or related field preferred.
• 3 years of accoutns payable experience.
• Experience with  accounting software.
• Experience processing high-volume invoices.
• Strong attention to detail and accuracy. 
• Excellent organizational and time management skills. 
• Ability to prioritize multiple tasks and meet deadlines. 
• Excellent verbal and written communication skills. 
• Ability to work independently and as part of a team. 
• Professional customer service skills when interacting with vendors and employees. 
• Ability to maintain confidentiality of financial information. 
• Strong problem-solving and analytical abilities. 

Computer Skills

• Microsoft Excel 
• Microsoft Outlook 
• Word 
• Accounting software (QuickBooks, Sage, Microsoft Dynamics, NetSuite, SAP, Oracle, or similar)