Accounts Payable Specialist
AIR Control Concepts • Norfolk, Virginia • Full Time • $55,000–$65,000 / year
Posted on Tue, Oct 6, 2026
Job Title: Accounts Payable Specialist
Job Location: Norfolk VA / Hybrid Flexibility (upon training completion)
FLSA Status: Exempt
Salary Range: $55-65k annually
About:
AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.
We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.
Check out our website: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America
Job Description:
We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our growing finance team. This role is responsible for processing vendor invoices, managing payment cycles, maintaining accurate financial records, and supporting customer invoicing activities. The ideal candidate is extremely organized, thrives in a fast-paced environment, adapts quickly to changing priorities, and can independently learn new processes and systems.
This position requires a strong sense of ownership, excellent problem-solving skills, and a commitment to accuracy and continuous improvement.
Essential Duties and Responsibilities:
Accounts Payable
- Process high volumes of vendor invoices accurately and timely.
- Review invoices for proper approvals, coding, and supporting documentation.
- Match invoices to purchase orders and receiving documents when applicable.
- Investigate and resolve invoice discrepancies and payment issues.
- Maintain vendor records and onboarding documentation.
- Prepare and process vendor payments through check, ACH, wire, and other payment methods.
- Reconcile vendor statements and resolve outstanding items.
- Assist with month-end close activities, including accruals and account reconciliations.
- Ensure compliance with company policies and internal controls.
- Generate and distribute customer invoices accurately and on a timely basis.
- Review customer billing information and contract terms for accuracy.
- Investigate and resolve billing discrepancies.
- Work closely with operations, sales, and customer service teams to ensure accurate invoicing.
- Monitor customer invoicing workflows and identify opportunities for process improvement.
- Support collection efforts and respond to customer billing inquiries as needed.
- Identify opportunities to streamline AP and invoicing processes.
- Assist with system implementations, testing, and process documentation.
- Maintain organized electronic records and supporting documentation.
- Support audits and information requests from internal and external stakeholders.
- Perform special projects and other duties as assigned.
Experience and Requirements:
Required Qualifications
- Associate's degree in Accounting, Finance, Business, or related field required.
- 3+ years of accounts payable experience, preferably in a high-volume environment.
- Experience with customer invoicing and billing processes.
- Strong understanding of accounting principles and financial controls.
- Proficiency in Microsoft Excel
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Experience with Oracle
- Experience supporting both accounts payable and accounts receivable functions.
- Knowledge of month-end close processes.
Benefits:
We offer a competitive and comprehensive benefits package, including:
- 401(k) with employer match (immediate vesting)
- Medical – HDHP & PPO options, Dental and Vision
- HSA with employer matching contributions
- FSA & Limited FSA
- Employer Paid Life/AD&D Insurance
- Voluntary Life Insurance Plans
- Paid Family Leave
- PTO
- Paid Company Holidays – 10 Days
- Employer Paid Short-term Disability
- Long-term Disability
- Referral Bonus Opportunities
- Other voluntary fringe benefits
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.
More live accounts_payable_specialist roles
- Accounts Payable Analyst at Davies — Pune
- Accounts Payable Specialist, Support Ii at Zebra Technologies Corporation — Penang, Malaysia
- Accounts Payable at IHG — Malaysia
- Accounts Payable Representative Clerk - LaVeta Surgical Center at (no company name listed) — Orange, California, US
- Accounts Payable Specialist - Hybrid at Genesis10 — Hopkins, Minnesota, United States
- Accounts Payable Specialist at Genesis10 — Hopkins, MN, US
- Professional - Accounts Payable Coordinator at Ferguson — Virtual Office, Virginia, United States
- Accounts Payable Coordinator at Ferguson (Remote)
- Accounts Payable Analyst at MPS Group Inc. — Farmington Hills, MI, United States
- Accounts Payable Analyst at MPS Group — Farmington Hills, Michigan, United States
- Accounts Payable Administrator at Delicato Family Wines — Manteca, California, United States
- Accounts Payable Specialist at Richemont — Shelton, CT, United States
- Accounts Payable Specialist at Arrow Career — Saddle Brook, New Jersey, United States
- Accounts Payable Specialist at Fortis Property Management — Atlanta, GA, US
- Accounts Payable Specialist - Property Management at Fortis Property Management — Atlanta, GA, United States
- Accounts Payable Specialist at Rally House — United States
- Accounts Payable Specialist at Koil Corporate — Houston, Texas, United States
- Senior Accounts Payable Specialist at Fessler & Bowman — Holly, Michigan, United States
- Accounts Payable Specialist at Freeman, Mathis & Gary Law — Atlanta, GA, US
- Accounts Payable Specialist at Quikrete Heavy Construction Materials — PARIS, TX, US
- Accounts Payable Analyst at Datadog — New York, New York, USA
- Temporary Accounts Payable Specialist at Pennant Services — Eagle, Idaho, United States
- Pricing, Data & Accounts Payable Specialist at Chariot Inc — Salt Lake City, UT, United States
- Accounts Payable Associate at Interstate Batteries — Dallas, TX, United States
- Accounts Payable Specialist at Fraza / Vitan Equipment — Canton, MI, US
- Accounts Payable Specialist at A. O. Smith — Tennessee, United States
- Accounts Payable Administrator at Freeman, Mathis & Gary Law — Atlanta, GA, US
- Accounts Payable Administrator at Freeman, Mathis & Gary — Atlanta, Georgia, US
- Accounts Payable at PACS Group — United States
- Accounts Payable Associate at Purvis — Middletown, Rhode Island, United States
- Accounts Payable Specialist at West Coast Consulting — Austin, Texas, United States
- Accounts Payable Representative at Tower Loan — Mississippi, US
What the data says about this job
- Advertised pay for Accounts Payable Specialist: a median of $54,080 across 3,562 priced postings. This posting advertises $55,000 to $65,000, 11% above that median. Explore the market
Measured from employers' own postings and public filings. How we measure