Accounts Payable Associate

The day-to-day responsibilities of this role include:

• Enter accounts payable and purchase order vouchers into Deltek Costpoint daily; verify invoice approvals and accuracy prior to entry.
• Assemble purchase order packets daily by matching invoices with receiving documentation, verifying that receiving and invoice quantities match, and confirming no sales tax has been charged where applicable.
• Maintain the monthly invoices spreadsheet weekly, ensuring it is fully reviewed and completed by month close;
• Set up new vendors in Deltek Costpoint and confirm all necessary documentation is received and maintained.
• Maintain updated records for existing vendors, including requesting EFT information for any vendor missing it on file.
• Manage the ShareFile account, including all documents received in the ShareFile Vendor Info folder.
• Process all corrections submitted to the AP email inbox.
• Enter subcontractor vouchers into Costpoint daily or as needed.
• Enter cash receipts daily.
• Clear checks daily.
• Work with the purchasing team weekly to resolve open items, including researching open invoices missing receiving documentation and following up with vendors on invoices not yet received.

Qualifications

• High school diploma or equivalent. Associate's degree in accounting, finance or related field is preferred.
• One to three years of experience in accounts payable, payroll, or general accounting support preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Solid organizational and time-management skills, with the ability to manage recurring daily, weekly and bi-weekly deadlines.
• Effective written and verbal communication skills for vendor and cross-departmental correspondence.
• Ability to maintain confidentiality of sensitive financial and payroll information.