Accounts Payable Specialist

Company / Location Information

Primary Function

Under direct supervision, performs duties involved in the accounts payable and/or the accounts receivable functions. Duties may include preparing bills, invoices, statements, and vouchers for payment researching invoices, returns, and credits. Ensures timely and accurate processing of invoices or updates and summarizes receivables. Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files. May prepare checks for signature and communicate to vendors. May assist in collections, shippers, customers, and sales/marketing department in requests for invoices or shipping verification.

Responsibilities

• Separates invoices for productive parts by payee.
• Runs Unvouched Receipts (UVR) report daily. The UVR report is sorted by vendor name and purchase order number then, receipt date and receipt number. Other information includes part numbers, bill of lading numbers, quantity received, quantity vouched, and net quantity, price per each part received, and total price per shipment (quantity multiplied by price per each).
• Matches vendor name, purchase order number, quantity, and price, on invoices to the same on the UVR.
• Forwards the invoice to the buyer for price approval or quantity difference correction if differences exist between the invoice and the UVR. A copy of the invoice is kept noted and dated as having been sent to the buyer for approval.
• Vouches the invoice into the accounts payable computer system when there is a match between the UVR and the invoices or when the appropriate approval has been received.
• Assembles and scans vouched invoices to Division.
• Monitors discount opportunities.
• Resolves purchase order, invoice, or payment discrepancies documentation.
• Ensures credit is received for outstanding memos.
• Resolves sales tax issues by submitting a sales tax exemption certificate to the vendor.

Qualifications

• Associates Degree in Business, Accounting, or related preferred, will consider additional years of related experience in lieu of degree.
• 3+ years related work experience or training
• Experience in Accounting and bookkeeping functions, focus on Accounts Receivable
• Excellent with Deduction Management/Payment Discrepancies
• Excellent reasoning skills
• SAP Experience
• Quick learner, organized, detail oriented
• Excellent written and verbal communication skills
• Ability to work/operate independently with minimal oversight, but with focused objectives and discipline to obtain results
• Impeccable moral character and high ethical standards
• Excellent computer-based skills including excel spreadsheet development, word processing, PowerPoint presentations

We Offer

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.

ADA Statement & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status.

We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.