Accounts Payable Manager

About the Role

We are looking for an experienced and operationally-minded Accounts Payable Manager to build and scale our AP function from the ground up. This role will own the end-to-end procure-to-pay process, establish strong financial controls, enforce PO and budget discipline across the organization, and help create scalable systems to support rapid growth.

The ideal candidate is hands-on, process-oriented, and comfortable operating in a fast-paced environment where they will help design workflows, implement best practices, and partner cross-functionally with operations, supply chain, and leadership teams.

Responsibilities

Build & Scale the AP Function

• Design, implement, and manage the company’s accounts payable processes and internal controls

• Establish scalable procure-to-pay workflows, approval matrices, and vendor onboarding procedures

• Build SOPs and documentation for AP operations and purchasing compliance

• Evaluate and improve AP systems, automation tools, and ERP workflows

Purchase Order & Spend Controls

• Enforce PO policy compliance across departments

• Ensure all spend is properly approved, budgeted, and tied to authorized purchase orders

• Partner with department leaders to drive purchasing discipline and budget accountability

• Monitor unauthorized spend, policy exceptions, and approval gaps

• Help implement and maintain spend controls and procurement governance

Invoice Processing & Vendor Management

• Oversee timely and accurate invoice processing, coding, approvals, and payments

• Manage vendor relationships and resolve invoice discrepancies or payment issues

• Ensure proper accruals, coding accuracy, and supporting documentation

• Maintain strong controls around payment authorization and fraud prevention

Financial Partnership & Reporting

• Partner closely with Finance, Operations, Supply Chain, and Leadership teams

• Support monthly close activities including AP accruals and reconciliations

• Develop KPIs and reporting around AP aging, payment cycles, PO compliance, and spend trends

• Assist with audits and ensure compliance with accounting policies and internal controls

Qualifications

• 5+ years of accounts payable or procurement finance experience, including management responsibility

• Experience building or significantly improving AP and procurement processes in a high-growth environment

• Strong understanding of PO workflows, spend controls, accruals, and budget management

• Experience working within ERP systems (Quickbooks, NetSuite, SAP or similar)

• Strong organizational skills and attention to detail

• Ability to drive accountability across cross-functional teams

• Excellent communication and stakeholder management skills

• Comfortable operating in a hands-on startup or operational environment

Preferred Qualifications

• Experience in manufacturing, distribution, food processing, or supply chain-intensive businesses

• Experience implementing AP automation or procurement systems

• Familiarity with inventory and operational purchasing environments

• Experience creating purchasing policies and approval frameworks

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