Accounts Payable Manager

Title: Accounts Payable Manager

Reports to: Shared Services Director

Job Description

Responsible for overseeing the organization’s accounts payable function, ensuring accurate and timely processing of invoices and payments. Manages the AP team, maintains strong vendor relationships, and ensures compliance with financial policies and procedures.

Core Responsibilities

• Manage Accounts Payable Operations: Oversee the end-to-end accounts payable process, including invoice processing, payment runs, and reconciliation of vendor statements
• Team Leadership:Hire, train, supervise, and evaluate accounts payable staff, providing guidance and performance reviews to ensure departmental efficiency
• Vendor Management:Build and maintain strong relationships with vendors and suppliers, resolve disputes, and verify vendor records
• Compliance and Internal Controls:Ensure adherence to company policies, tax regulations, and financial standards; support internal and external audits
• Process Improvement:Identify opportunities for automation and efficiency improvements, leveraging technology to streamline workflows and enhance accuracy
• Financial Reporting:Prepare and review reports such as invoice aging and cash flow projections; support month-end and year-end closing activities
• Annual 1099 Process:Manage the issuance of 1099 forms and associated IRS reporting requirements; ensure ongoing data accuracy of vendor records to support this process

Key Skills & Competencies

• Bachelor’s degree in accounting, finance, management, or a related field; relevant experience may be preferred
• 4-7⁺ years of accounts payable or accounting experience, including leadership experience
• Strong understanding of accounts payable procedures, general accounting principles, and financial regulations
• Experience/proficiency with ERP software and Microsoft Office Suite (especially Excel); ERP implementation experience a big plus
• Ability to manage high volumes of invoices, resolve discrepancies, and optimize departmental processes
• Effective communication skills with the ability to liaison with vendors, internal teams, and management; strong leadership and team-building capabilities
• Time management and ability to meet deadlines
• Integrity and confidentiality