Accounts Payable Supervisor

Duties and Responsibilities Team Supervision & Development

Supervise, train, evaluate, and develop all AP team members on a day-to-day basis; set clear daily and weekly productivity expectations and monitor output against those targets. Conduct daily check-ins with the AP team to review workload, resolve issues, and ensure all assigned tasks are on track for completion by end of day. Maintain and distribute a weekly AP output report to the Controller, tracking invoices processed, payments released, aged items, and outstanding exceptions per team member. Own the training plan for all AP staff, including onboarding of new team members, cross-training within the team, and ensuring each staff member is competent in their assigned processes before being left to work independently. Identify and address performance gaps within the team promptly; escalate persistent issues to the Controller with documented evidence. Ensure adequate coverage and continuity within the AP function at all times, including during absences.

Weekly AP Review & Payment Process

Prepare the weekly AP approval file for all Remco divisions; ensure every item in the file is reviewed, commented, and either selected for payment with a documented rationale or flagged for deferral with an explanation before submitting to the CFO for approval. Ensure that no AP file is submitted for CFO approval without a complete review — all past-due items must have a comment, all selected items must have a clear payment rationale, and all exceptions must be flagged. Coordinate and process the weekly payment run (EFT, wire transfers, cheques) once CFO approval is received; ensure payments are released accurately and on time. Verify all payment details before release: correct bank account, correct currency (CAD/USD), correct vendor, and correct amount. Maintain a payment tracking log and confirm remittances are sent to vendors and carriers promptly.

Vendor Portfolio — Direct Management Responsibility

Maintain direct personal accountability for an assigned portfolio of vendors and interline carriers, including relationship management, invoice processing, dispute resolution, and payment coordination. Build and maintain strong, professional relationships with assigned vendors and interline carriers; act as the primary point of contact for all invoice and payment inquiries within the portfolio. Reconcile assigned vendor statements monthly; identify and resolve discrepancies, duplicate charges, missing invoices, or pricing errors promptly. Negotiate payment terms, resolve billing disputes, and escalate unresolvable issues to the Controller with a clear summary and recommended resolution. Ensure that interline carrier invoices are matched to load confirmations, PODs, and rate agreements before approval; flag any rate discrepancies or unauthorized charges for review. Monitor payment performance for assigned vendors; flag any vendors at risk of service disruption due to outstanding balances and ensure the Controller and CFO are informed in advance.

Full-Cycle AP Processing & Controls

Oversee and perform full-cycle AP processing including invoice receipt, three-way matching (invoice, PO/load confirmation, receipt), coding, approval routing, and posting. Ensure all invoices are coded to the correct division, cost centre, and general ledger account; review team coding for accuracy on a daily basis. Maintain strict internal controls over the AP function including segregation of duties, approval authority compliance, and duplicate payment prevention. Review and approve all credit memos, write-offs, and adjustments within the AP function before posting. Monitor the AP aging report weekly; proactively identify and address items approaching 60+ days and ensure nothing ages past 90 days without a documented plan. Ensure all intercompany payables between Remco divisions are properly identified, coded, and matched to the corresponding intercompany receivable for month-end elimination.

Month-End Close & Reporting

Lead the month-end AP close process; ensure all vendor invoices received by the cut-off date are posted and all accruals for uninvoiced goods and services are prepared and submitted on time. Prepare and submit the month-end AP accrual schedule to the Controller by the required close deadline. Reconcile the AP sub-ledger to the general ledger at month end and investigate and resolve any variances. Prepare the monthly AP aging report by division for Controller and CFO review; provide written commentary on any items requiring attention. Support the annual external audit and review engagement by preparing AP working papers, vendor reconciliations, and responding to auditor queries on a timely basis.

Transportation & Carrier AP

Oversee the matching and processing of all carrier and broker invoices across the Load Broker and K Town divisions; ensure linehaul invoices are matched to TMW/TruckMate load records before approval. Manage the interline carrier invoice process; ensure all interline billing is reconciled against carrier rate cards, load confirmations, and delivery confirmations before payment. Coordinate with the Load Broker operations team on disputed carrier invoices; maintain a dispute log and ensure all disputes are resolved or escalated within 30 days. Monitor fuel surcharge invoices, accessorial charges, and detention billings for accuracy; flag anomalies to the Controller. Monitor and resolve open PO purchase order issues in conjunction with the operation and garage departments. Ensure TMW invoice integration or AP workflows tied to the TMS for paperless.

Compliance, Policies & Process Improvement

Develop, document, and maintain AP standard operating procedures (SOPs) for all key processes; ensure SOPs are current, accessible to the team, and followed consistently. Ensure compliance with all applicable tax, regulatory, and company policy requirements, including GST/HST input tax credit documentation and USD payment reporting. Identify opportunities to improve AP processes, reduce processing time, eliminate manual work, and strengthen controls; present recommendations to the Controller. Facilitate internal and external audits by providing required AP documentation, reconciliations, and support in a timely manner. Other duties that may be assigned by supervisor.

Requirements and Qualifications

Post-secondary degree or diploma in Accounting, Finance, or Business Administration is required. CPA designation or active enrolment in the CPA PEP program is a strong asset. Minimum 5 years of full-cycle accounts payable experience, with at least 2–3 years in a supervisory or lead capacity, including managing AP staff. Experience in a transportation/ logistics environment and multi-entity or multi-division is strongly preferred. Demonstrated experience managing vendor and carrier relationships, including dispute resolution and statement reconciliation. Prior experience with carrier invoice matching and interline billing in a freight or trucking environment is a significant asset. Experience with TMW, TruckMate, or similar transportation management systems is an asset. Experience with Microsoft Dynamics Great Plains or similar accounting software is an asset. Proven experience preparing AP files for management review and approval. Experience in multi business, multi divisional, mule currency environment. Experience in vendor statement reconciliation volumes, and cross-border (USD) AP. Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, aging analysis). Experience with EFT, wire transfer, and cheque payment processing. Familiarity with CAD and USD payables and intercompany AP. Strong understanding of three-way matching, internal controls, and AP best practices. Strong supervisory and team development skills — able to set expectations, hold the team accountable, and develop capability. High degree of accuracy and attention to detail; zero-tolerance mindset for duplicate payments, missed approvals, or unreconciled items. Bilingual (English/French) is an asset given Remco’s Quebec operations by not a must.

Additional Information: This posting represents a current vacancy.We use automated tools to support application screening.