Accounts Payable Manager

Function / Position Summary

The Accounts Payable Manager directs the District's accounts payable operations, ensuring accurate and timely payments, strong internal controls, and compliance with District policies and applicable regulations. This position oversees staff, vendor relationships, purchasing card processes, and financial procedures while supporting audits, process improvements, and collaborative service across the District.

Job Duties / Responsibilities

• Direct and oversee all accounts payable functions for the district.
• Review and approve invoices for payment in accordance with district policies and procedures.
• Ensure timely and accurate processing of vendor payments.
• Manage payment cycles, including checks, ACH, and wire transfers.
• Manage and oversee the District's purchasing card program, including card issuance, maintenance, reconciliation, and monitoring of cardholder activity.
• Monitor vendor account balances and resolve discrepancies.
• Ensure compliance with Illinois School Code, board policies, grant requirements, and accounting standards.
• Manage and oversee the District's unclaimed property process in accordance with applicable Illinois laws and reporting requirements.
• Maintain segregation of duties and internal controls over disbursements.
• Ensure compliance with sales tax exemption requirements and IRS reporting regulations.
• Coordinate preparation and filing of the annual 1099s forms.
• Monitor accounts payable aging and cash flow reporting and requirements.
• Reconcile accounts payable records to the general ledger.
• Assist with month-end and fiscal year-end closing activities.
• Support annual financial audits and provide requested documentation.
• Research and resolve vendor inquiries on a timely basis.
• Supervise accounts payable personnel.
• Establish performance expectations and provide ongoing coaching and training; cross-train staff to ensure continuity of operations.
• Develop and document standard operating procedures for accounts payable operations.
• Establish and maintain effective working relationships with internal stakeholders and external vendors to support timely resolution of inquiries and operational needs.
• Complete special projects as requested by the Executive Director of Financial Services.
• Perform other duties as assigned by the Executive Director of Financial Services.

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field

Experience / Knowledge

• Five or more years of progressively responsible finance, accounts payable, or accounting experience in the public sector (preferred).
• Demonstrative analytical skills
• Proficiency in Microsoft Word and Excel.
• Strong oral and written communication skills.
• Excellent problem-solving aptitude.
• Flexibility to accept a fast-paced environment.
• Self-starter with the ability to work independently and follow projects through to completion.

Physical Demands

• Ability to work on a computer for the majority of the workday.
• Ability to lift up to 30 lbs. with proper technique.

Terms of Employment

• This is a 12-month position. Salary and benefits are as established by the Board of Education.
• The full salary range for this position is $60,243.00 - $90,353.00.  It is our typical practice to hire the minimum and midpoint ($75,298.00)

• Non-Union 12 Month Benefit Sheet.pdf