Accounts Payable Coordinator

Role at a Glance As an Accounts Payable Coordinator, you will play a key role in managing the accounts payable function to ensure accurate and timely processing of vendor invoices and payments. In this role, you will be responsible for verifying and reconciling invoices, resolving discrepancies, and coordinating payments with vendors. This role requires a detail-oriented individual with strong organizational skills and a proactive approach to managing payables to support the financial operations of our firm. This role offers an exciting opportunity for an experienced accounts payable professional to contribute to the financial success of our architecture and engineering firm through effective management of payables and vendor relationships. This is a 6-month contract position based in our Kitchener office What you will do

Process vendor invoices accurately and in a timely manner, ensuring compliance with company policies and procedures. Verify invoice details, purchase orders, and receipts, and reconcile discrepancies with vendors or internal stakeholders as needed. Coordinate with project managers and other departments to obtain necessary approvals for invoice payments. Prepare and process payments to vendors via check, electronic funds transfer (EFT), or other approved methods. Maintain accurate records of accounts payable transactions, including invoice receipts, approvals, and payment confirmations. Reconcile vendor statements and resolve any outstanding issues or discrepancies in a timely manner. Assist in month-end and year-end closing processes, including accruals and reconciliations related to accounts payable. Assist in the development and implementation of policies and procedures to improve accounts payable processes and efficiency. Demonstrates a strong commitment to our company values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.

What you bring to the table

Diploma in Accounting, Finance, or related field. Proficiency in accounting software and Microsoft Excel, with experience using accounting systems such as QuickBooks, SAP, or NetSuite. Strong understanding of accounting principles and accounts payable processes, including invoice processing, reconciliations, and vendor management. Excellent communication and interpersonal skills, with the ability to effectively interact with vendors, colleagues, and management. Detail-oriented with strong analytical and problem-solving abilities, capable of identifying and resolving invoice discrepancies. Ability to work independently and prioritize tasks to meet deadlines in a fast-paced environment. Commitment to maintaining confidentiality and integrity in handling sensitive financial information.

Working Conditions This role involves routine decision-making with occasional guidance needed from a supervisor for non-routine matters. Duties are assigned under supervision, with clear instructions provided on methods and procedures to be followed. Proactive efforts are made to understand task objectives and processes. Periodic review of output by a supervisor occurs, including an overall financial results review. Additionally, there may be indirect supervision of junior accountants or co-op students. Physical effort required is low intensity, with less than two hours per day dedicated to such tasks. The role demands frequent mental, visual, and/or auditory attention, with intermittent stressors depending on schedule, workflow, and time of year. Attention to detail and deadline pressures may be significant but are typically short in duration. Furthermore, the work environment remains free from undesirable or disagreeable elements. Life at WalterFedy As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger. Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible. Join us as we move past working for a living, and toward building better communities with smart, influential design.

How to Apply

Please apply with your resume and use the link at the top of this page. You will be redirected to our internal application platform. WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability. Should you require an accommodation to participate in the application process, please contact hr@walterfedy.com or call 519-576-2150. Thank you for your interest in WalterFedy!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.