Accounts Payable Coordinator

The Accounts Payable Coordinator supports the Controller and Finance Department by performing a variety of accounting and financial administration functions, with primary responsibility for accounts payable. This position is responsible for processing invoices, maintaining accurate financial records, assisting with payroll support, reconciling vendor accounts, and ensuring financial transactions are completed accurately, timely, and in accordance with Company policies and accounting standards.

Duties and responsibilities

• Review invoices, financial records, and supporting documentation for accuracy, completeness, mathematical accuracy, appropriate approvals, and proper general ledger coding.

• Classify, record, and maintain financial transactions in accordance with generally accepted accounting principles (GAAP), Company procedures, and internal controls.

• Process vendor invoices accurately and timely to ensure prompt payment and maintain positive vendor relationships.

• Maintain and reconcile open purchase orders to support accurate financial reporting and invoice processing.

• Prepare and process accounts payable transactions, including vendor payments, check requests, and employee expense reimbursements.

• Research and resolve invoice discrepancies by communicating with vendors and internal departments to ensure timely resolution.

• Assist with maintaining accurate accounting records, financial files, and supporting documentation.

• Serve as backup for biweekly payroll processing and related payroll functions, ensuring confidentiality and accuracy.

• Support month-end and year-end accounting activities, audits, and other Finance Department initiatives as assigned.

• Perform other accounting, finance, and administrative duties as assigned by the Controller.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field from an accredited college, university, or technical school, or an equivalent combination of education and relevant work experience.

• Minimum of one (1) year of experience in an accounting, accounts payable, bookkeeping, or finance-related role.

• Basic knowledge of accounting principles, accounts payable processes, and financial record-keeping.

• Experience using accounting software and Microsoft Office applications, including Microsoft Excel.

• Strong attention to detail with the ability to maintain a high level of accuracy.

• Ability to organize, prioritize, and manage multiple tasks while meeting deadlines.

• Strong verbal and written communication skills with the ability to work effectively with employees, vendors, and customers.

• Ability to maintain confidentiality and handle sensitive financial and payroll information with discretion.

Working Conditions

This position requires the ability to work in a fast paced and ever-changing environment while demonstrating accuracy and thoroughness. It requires the ability to work cooperatively with multiple departments in house. It requires the ability to be accommodating, communicative yet firm when needed. This position requires you to complete HIPAA certification and demonstrate full comprehension of your understanding of the importance of protecting client and company information. Additionally, this position requires you to be open to accepting feedback and be comfortable in a team environment and resilient in the face of adversity. 

Benefits Information

Polaris Direct offers a comprehensive and industry competitive benefits package and 401K plan.