Accounts Payable Clerk

*Please note: A resume is required for this position.

Pay Rate: $22.50 an hour

SUMMARY:  To process invoices and reconcile vendor statements.  Responsible for a high level of guest service as described in your departments guest service standards. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Pay invoices and perform reconciliation of vendor statements
• Enforce finance policies and procedures by verifying the cost and authorization of purchases and confirming receipt of all items billed insuring payment to active vendors only
• Obtain invoices from vendors via Outlook, Phone, or Mail and add to perspective AP clerk’s file
• Maintain accurate AVL/IVL files to stay in accordance with Gaming Commission including keeping track of annual spend per vendor
• Maintain accurate data for 1099 reporting
• Maintain accurate files (A/P, 1099’s, W9’s, etc.)
• Perform accurate data entry of accounts payable information
• Coordinate weekly check run and reconciliation with general ledger
• Maintain good working relationship with vendors and internal departments to resolve any discrepancies

KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES

Knowledge and Certification

Required:

• 2-year degree in Accounting or related field and 1-year accounts payable experience; or combination of equivalent experience and/or education
• High school Diploma / G.E.D

Skills

Required:

• Accurate and detail-oriented
• Highly organized and ability to adapt quickly to changing priorities
• Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows
• Excellent written, verbal and interpersonal communication skills
• Excellent problem solving skills
• Above average math skills
• Strong data entry skills

Abilities

Required:

• Ability to follow established dress code policies and practice good personal hygiene
• Ability to interact with guests, coworkers and management in a professional and courteous manner
• Ability to serve both internal and external customers
• Ability to remain focused for extended periods of time

REQUIRED TRAINING

• Treasure Island guest service training
• Systems and software applications used by Accounting
• Any position-related training as determined by department manager
• Annual Excel training

PHYSICAL DEMANDS

• Must be able to sit for long periods of time with infrequent amounts of walking and standing
• Must have a good sense of balance, and be able to bend, kneel and stoop infrequently
• Must be able to reach and twist infrequently
• Must be able to push, pull and grasp objects routinely
• Must have the ability to independently lift up to 10 pounds occasionally
• Must be able to perform repetitive hand and wrist motions

WORKING ENVIRONMENT

• Work is performed primarily in administration building but may include going onto the gaming floor, which includes flashing lights, frequent loud noises and cigarette smoke
• Must be willing to work a flexible schedule including all shifts, weekends and holidays
• Extensive computer use
• Occasionally overtime may be required
• Occasionally must deal with angry or hostile individuals