Accounts Payable Clerk

Accounts Payable Clerk

About Us:

At Regional Group, we're not your typical real estate company – we are driven by our mission of enriching communities and creating places where people thrive. We are innovators, leaders, and trailblazers with over six decades of experience shaping the real estate landscape in the National Capital Region. As a fully vertically integrated real estate company, we bring together expertise in development, construction, asset management, and property operations to deliver exceptional value and experiences. Through our homebuilding division, eQ Homes, we continue to set the standard in home innovation and sustainable living, with a $5+ billion pipeline of commercial, mixed-use, and residential projects across Ontario and Quebec, and a management portfolio exceeding 2.9 million square feet of commercial space and 2,000 residential units. With this legacy as our foundation, we strive to be the real estate company of choice for our customers, partners, and communities.

Our core values guide everything we do, grounded in a shared commitment to doing the right thing. They include:

• People
• Elevate 
• Passion

We want our employees to feel great about their jobs, and that means encouraging growth and advancement, listening to employee feedback, recognizing a job well done, giving back, and adopting a culture of trust and respect.

About the Role:

We're looking for an organized and detail-oriented Accounts Payable Clerk to join our team! In this role, you'll ensure timely processing of approved payables, resolve invoice discrepancies, and maintain strong vendor relationships. Your responsibilities will include matching invoices with purchase orders, reconciling vendor statements, handling vendor inquiries, and improving our invoice workflow. If you have strong communication skills, attention to detail, and experience with Yardi or Newstart, we want to hear from you! A background in bookkeeping or accounting is a plus. Come help us keep everything running smoothly! This is a temporary position, with an anticipated duration of approximately twelve (12) months.

We are hiring for two (2) vacancies. One position is Full-Time (FT), and one position is Part-Time (PT), working 25-35 hours per week. Applicants are encouraged to indicate their preferred position when applying.

Key Responsibilities:

•    Ensure only approved payables are processed
•    Ensuring all payments are processed on time
•    Reconciliation to vendor statements, as required
•    Successful vendor relationship management
•    Vendor queries and feedback
•    Invoice and payment investigation and resolution
•    Matches vendor invoice, purchase order, and receiving slip.
• Investigate and resolve invoice and purchase order discrepancies
•    Work with vendors and the Regional team to resolve billing and payment issues
• Reconciliation of vendor statements, as required
• Vendor invoice receipt, verification for authenticity and posting
• Returns vendor invoice to supplier for resolution should the invoice not match the purchase order or receiving slip
• Verifies coding and processes supplier invoices and expense reimbursements.
• Data entry of invoices
• Achieving benchmark targets for processing
• Identify and resolve workflow issues with invoice submission and processing; proposing suggestions for improvement
• Proficiency in Yardi and Newstart

About You:

• Attention to detail
• Able to take initiative to help resolve issues
• Excellent data entry skills

       Ability to work in a high-volume environment

• Strong organizational skills
• Strong communication and interpersonal skills
• Strong customer service skills
• Ability to meet timelines
• Mature, pleasant and professional demeanor
• College Diploma in Bookkeeping or Accounting, or relevant experience desired
• Proficient in the use of MS Office suite
• Effective oral and written communication
• Excellent interpersonal skills
• Excellent organizational skills

Why Join Us:

• We are actively pursuing portfolio growth opportunities, ensuring continuous development and advancement.
• We take pride in shaping real estate in Ottawa for over 60 years.
• Enjoy competitive pay and incentives.

This posting is to fill two (2) existing temporary vacancies. The salary range for the full-time role is $54,400 - $60,000 per year. The range for the part-time position is $29.90 – $33.00 per hour.

Regional Group is an equal-opportunity employer dedicated to creating an inclusive and accessible workplace environment. We are committed to cultivating a workforce that mirrors the diversity of our community, including individuals with disabilities. If you require accommodation or support during any stage of our recruitment and selection process, we will collaborate with you to address your needs.