Accounts Payable Clerk

Responsible for checking, verifying and processing invoices and generating payments for all authorized goods and services provided to TRU; checks and verifies travel expense claims and cheque requisitions; performs electronic data entry, produces reports, initiates cheque runs, maintains records and files, sorts and distributes cheques and reports.

MAJOR DUTIES & RESPONSIBILITIES

1. Responsible for disbursement and compliance according to TRU's payment policies and procedures with appropriate supporting documentation.  Verifies the accuracy of and processes invoices by checking items such as quantities, prices, taxes, extensions, freight charges and totals for entering and approval.
2. Checks and verifies travel expense claims and investigates reasons for discrepancies.
3. Responsible for responding to related internal/external queries with courtesy and tact.
4. Responsible for generating accounts payable cheques and other payment methods by running, and sorting cheques and other payment methods; produces related reports.
5. Review and analyze various accounts payable reports, such as voucher registers, and outstanding travel advances.
6. Maintains accounts payable files and other records such as employee travel expenses and cheque log books.

REPORTS TO
Manager, Accounting - Disbursements

EDUCATION:

• Grade 12, plus completion of two year business diploma; including introduction to accounting and Microsoft Office

EXPERIENCE:

• Two years' experience in accounting related function

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Works effectively and co-operatively with all students, staff, faculty and vendors 
• Required to deal with staff and clients with courtesy, tact and diplomacy
• Excellent organizational and prioritization skills
• Required to perform electronic data entry at 45 wpm
• Required to communicate effectively both verbally and in writing

WORKING CONDITIONS

• Sitting at a desk and computer for long periods of time
• General office conditions