Accounts Payable Clerk - Part-Time

Located in the heart of Central Virginia near the beautiful Blue Ridge Mountains, Fork Union Military Academy is a private, Christian, college-preparatory boarding and day school for young men. For more than a century, the Academy has been committed to developing young men of character, leadership, and academic excellence in a structured and supportive environment.

Position Summary

Fork Union Military Academy is seeking a dependable, organized, and detail-oriented individual to join our Business Office in a part-time Accounts Payable position. This role will focus primarily on accounts payable responsibilities while also assisting with general Business Office duties as needed.

The ideal candidate is comfortable with technology, proficient with Microsoft Office and Excel, and has excellent attention to detail. Previous accounts payable or accounting experience is preferred but not required-we are willing to train the right candidate.

This position offers the opportunity to take on additional responsibilities and hours, with the potential to develop into a full-time role.

Essential Duties and Responsibilities

The Accounts Payable position is responsible for processing invoices and supporting documentation accurately and in accordance with Academy procedures. This includes reviewing purchase orders, verifying required information, resolving invoice or payment discrepancies, maintaining accurate accounts payable records, and identifying applicable payment discounts.

Additional responsibilities include:

• Prepare purchase order amendments and stop-payment requests as needed.

• Record, verify, and maintain documentation related to petty cash.

• Scan, file, organize, and retrieve accounts payable and Business Office records.

• Communicate with employees, departments, and vendors regarding invoices, documentation, and payment-related matters as needed.

• Assist with general Business Office functions and administrative duties.

• Perform other related duties as assigned.

Required Qualifications

Candidates should have a high school diploma or GED and be comfortable working with computers and technology. Proficiency with Microsoft Office, particularly Microsoft Excel, is required. The successful candidate should demonstrate excellent attention to detail and accuracy, strong organizational and time-management skills, the ability to prioritize tasks and meet deadlines, and the ability to work both independently and collaboratively as part of a team. The position also requires the ability to appropriately handle confidential financial and employee information.

Preferred Qualifications

Previous accounts payable, bookkeeping, or accounting experience is preferred but not required. Coursework or education in accounting, finance, business, or a related field is also desirable.

Additional preferred qualifications include:

• Familiarity with accounting software, such as SGA.

• Previous experience working in a Business Office or similar professional office environment.

Join a Team Committed to Excellence

At Fork Union Military Academy, every member of our team plays an important role in supporting our mission and our cadets. If you are dependable, detail-oriented, and looking for an opportunity to contribute your skills while continuing to grow professionally, we encourage you to apply and become part of the FUMA community.