Accounts Payable Clerk

Summary Job Description: 

The Accounts Payable Clerk supports the financial operations of the organization by processing vendor invoices, managing payments, and maintaining accurate financial records in accordance with nonprofit accounting standards, donor requirements, and internal controls. The role plays a key part in ensuring transparency, accountability, and effective use of organizational funds. 

About Little Flower 

Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929. 

Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services. 

Principle Responsibilities 

• Verify invoices for proper authorization, coding, and supporting documentation
• Process vendor and service provider invoices accurately and timely
• Maintain accounts payable records in compliance with nonprofit and donor regulations
• Generate and prepare payments using multiple systems in conjunction with Sage Intact  
• Reconcile vendor statements and resolve discrepancies
• Ensure expenses are allocated correctly to programs, grants, and funding sources
• When needed, assist with month-end closing and yearly audits 
• Respond to vendor and internal staff inquiries regarding invoices, payments, and account balances 
• Maintain confidentiality and adhere to ethical financial practices

Required Qualifications and Experience 

• High School Diploma or GED required.
• Experience in accounts payable, preferably in a nonprofit or donor-funded environment
• Knowledge of basic accounting principles and AP procedures
• Strong attention to detail and accuracy
• Preferable, experience with accounting systems Sage Intact
• Proficiency in Microsoft Excel and other Microsoft office tools
• Ability to meet deadlines in a structured compliance environment

Preferred Qualifications 

• Associate’s degree preferred.

Travel Requirements 

This position offers a full-time, hybrid schedule and is based in Wading River, NY.  

Disclaimer 

The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position. 

Diversity, Equity, Inclusion and Belonging Statement 

With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences. 

Accessibility 

Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals. 

Equal Employment Opportunity Statement 

Little Flower Children and Family Services of New York provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.