Accounts Payable Clerk

Description

Accounts Payable Clerk

Role Mission: ​​ The Accounts Payable Clerk is responsible for accurately processing, reconciling, and maintaining all vendor payments and expense transactions to ensure IDEA Public Schools meets its financial obligations in a timely and compliant manner. The Clerk ensures that all invoices are entered, verified, and paid within policy timelines and in accordance with federal, state, and local regulations. This role supports the Accounts Payable Supervisor and the broader Finance team by maintaining accurate records, providing exceptional customer service to internal and external stakeholders, and upholding IDEA’s commitment to fiscal responsibility and operational excellence. The Accounts Payable Clerk is a critical contributor to the integrity and efficiency of IDEA’s financial operations and the advancement of organizational goals. 

Supervisory Responsibilities: None 

Location: ​​ This is a full-time hybrid position based in the Rio Grande Valley.

Travel Expectations: Up to 10% - for trainings, stepbacks and conferences. 

What You’ll Do – Accountabilities 

Essential Duties:

• Process and enter all invoices into Tyler Munis within two business days of receipt, ensuring accuracy and completeness. 

• Verify all invoices using the Three-Way-Match process and process 100% of payments within the 30-day payment window. 

• Maintain proactive communication with vendors and internal stakeholders regarding pending or past-due invoices and upcoming deadlines. 

• Prepare and execute check runs twice weekly, ensuring all approved payments are completed accurately and on schedule. 

• Prepare and execute check runs twice weekly, ensuring all approved payments are completed accurately and on schedule. 

• Ensure all expenditures are correctly allocated in Tyler Munis by the sixth business day of the following month. 

• Reconcile 100% of P-Card expenditures by the third business day of each month. 

• Adhere to all requirements of the Financial Accountability System Resource Guide (FASRG) and maintain compliance with state and federal regulations. 

• Provide complete and timely documentation to external auditors, ensuring all audit requests are fulfilled without findings. 

Additional Duties and Responsibilities:   

• Adhere to all requirements of the Financial Accountability System Resource Guide (FASRG) and maintain compliance with state and federal regulations.  

• Provide complete and timely documentation to external auditors, ensuring all audit requests are fulfilled without findings.  

Knowledge and Skills – Competencies  

• Build a Culture of Trust: This team member consistently demonstrates self-awareness and emotional intelligence, fostering psychological safety and trust within the team. They build respectful, reliable relationships and engage in direct, compassionate feedback, supporting a culture of honesty and mutual respect.  

• Communicate Deliberately: This team member communicates clearly and professionally, delivering concise messages tailored to their audience. They actively listen, engage in dialogue by asking and clarifying questions, and follow up to ensure shared understanding in both individual and group settings.  

• Grow Self and Others: This team member demonstrates self-awareness by actively seeking and thoughtfully responding to feedback with curiosity and a growth mindset. They identify development areas, implement feedback when appropriate, and pursue opportunities to build their knowledge and skills.  

• Make Strategic Decisions: This team member makes informed decisions by gathering reliable information, asking clarifying questions, and evaluating multiple options. They thoughtfully align their choices with team objectives, current responsibilities, and the broader mission of the organization.  

• Manage Work and Teams: This team member sets clear, measurable goals and regularly reflects on progress, adjusting actions as needed. They prioritize work aligned with their goals using a task management system and consistently meet deadlines through effective time management.  

Additional Skills: None  

Required Education and Experience:  

• High School Diploma or GED required  

• Minimum of two years of professional experience in Accounts Payable, with preference for experience in an educational or public sector environment.  

Preferred Education and Experience:   

• Associate’s or Bachelor’s degree in related field preferred   

Physical Requirements:   

• Must be able to sit for extended periods while performing computer and desk-based tasks.  

• Must be able to lift and carry up to 15 pounds occasionally (such as files or office supplies).  

• Must be able to operate standard office equipment, including computers, phones, copiers, and calculators.  

What We Offer: 
Compensation & Benefits: 

Salaries for people entering this role typically fall between $18.86/hr and $23.57/hr, commensurate with relevant experience and qualifications and in alignment with internal equity.This role is also eligible for performance pay based on organizational performance and goal attainment. 

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/. 

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable. 

Application process:  

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible. 

Learn more about IDEA  

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values  

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.