Accounts Payable Clerk

Job Title:

Accounts Payable Clerk

Department:

Finance/Accounting | Executive

Work Schedule:

Workdays and hours vary, including weekends and holidays.

May require occasional flexibility during month-end close and audit periods.

Status:

Full-Time/Non-Exempt/Hourly

Wage:

19.00/ HR plus a BONUS PROGRAM!!

Reports To:

Director of Finance

Job Summary:

The Accounts Payable Clerk plays a vital role at Godwin�s Gatorland, Inc. ensuring all vendor invoices, employee reimbursements, and payment obligations are recorded and processed timely and accurately.

Key Job Responsibilities:

• Receive and process vendor invoices, reviewing for accuracy, proper department approval, and the correct general ledger coding.
• Record invoices into the accounting system at time of receipt.
• Ensure timely payment of invoices based on the company policy and vendor terms.
• Maintain and update vendor records, W-9 forms, and other related tax documents.
• Prepare and process weekly check runs and ACH payments.
• Assist in month-end close processes including month-end accruals.
• Prepare and process 1099-MISC/1099-NEC annually.
• Monitor the accounts payable aging reports, following up on outstanding checks or vendor credits.
• Routinely file invoices and manage the year-end document storage process for the accounting department.
• Resolve vendor inquires and/or disputes.
• Perform other duties, as needed, requested by management.

Qualifications:

• High school diploma or equivalent; Associate�s degree or coursework in Accounting, Finance, or Business preferred.
• 1-2 years of accounts payable or general accounting experience, preferably in the hospitality industry.
• Knowledge of basic accounting principles and practices.
• Proficiency with accounting software and MS Office (especially Excel); experience with Acumatica is an advantage.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Good communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality and integrity.

This job description in no way implies that these are the only duties to be performed by the employee. The jobholder will be required to follow other instructions and to perform other duties upon request of supervisor. EOE