Accounts Payable Clerk

Summary:

The position’s primary role is to assist the Controller and Staff Accountant with accounting functions and continued adherence to internal administrative controls. This will require individual accountability as well as general knowledge for accounting functions performed by the administrative team. The Accounts Payable Clerk will also participate in the fulfillment of a variety of monthly duties including, but not limited to, preparation and recordation of daily vendor payments, weekly check processing via ACH/manual check printing and reconciliation of warehouse receiving documents. 

The Accounts Payable Clerk must also possess an aptitude for Information Technology in order to assist with efficient business processes. 

Critical Job Functions:

• Comparing purchase orders, bill of lading, prices and terms of payment and other charges.
• Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts. 
• Adhere to the system of internal controls designed to mitigate risk
• Comply with local, state and federal reporting requirements
•  Notify of pricing changes, inventory variances and supplier changes, as needed.
• Notify Controller of any unusual circumstances, i.e., unusually high bills, excessive amounts of supplies ordered, etc.
• Establishing and maintaining relationships with new and existing vendors.
• Processing due invoices for payment utilizing ACH/online Banking and manual check processing.
• Maintaining files of paid invoices.
• Attention to detail and basic data entry skills.
• Maintain knowledge of other office functions to be able to provide backup in the event of emergencies, employees on vacation, or a heavy backlog of work.
• Comply with all Company policies, rules and regulations, which are subject to change as times and conditions warrant.
• Perform all other duties as requested by management.

Job Qualifications:

Education:

• High School graduate or equivalent

Experience:

• 1+ years of data entry (preferred)
• 1+ years of billing and collections (preferred)

Aptitude for Technology:

• Software: strong knowledge of accounting packages, web applications, online banking and Microsoft Office Suite
• Hardware: strong knowledge about computers, internal networks, and troubleshooting tech issues. 

Other Qualifications:

• Friendly personality and positive attitude
• Ability to Positively impact the work environment and experience of others
• Excellent communication skills
• Strong organizational and analytical skills
• Must be able to remain in a stationary position for extended periods
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• The ability to lift or move a box of office paper to a height of 3-4 feet

Compensation

• Salary paid weekly
• Excellent Health Care
• Profit Sharing, 401K, 401K Matching
• Paid Vacation and Emergency Days
• Tuition Reimbursement Program

This job description is subject to change at any time, nothing in this job description restricts management’s right to assign or reassign duties and responsibilities at any time.