Accounts Payable/Bookkeeper

JOB DESCRIPTION:          ACCOUNTS PAYABLE/BOOKKEEPER

SALARY SCHEDULE:         SCHEDULE C

DEPARTMENT:                  FINANCE

FLSA STATUS:                  NON-EXEMPT

SAFETY-SENSITIVE:        NO

POSITION SUMMARY:

This position is responsible for payment of liabilities arising from the purchase of goods and services through the General and Technology fund.  To perform this function effectively, there must be a complete knowledge of the purchasing process from the inception of the purchase requisition to the receipt and payments for goods and services received by the school district.  School law and the School Board's policies and procedures relating to the purchase and payment for goods and services must be understood and adhered to at all times.

QUALIFICATION REQUIREMENTS:

• Ability to perform each essential duty satisfactorily
• High school diploma or general education degree (GED)
• Three years related experience and/or training or equivalent combination of education and experience preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

1. Ability to read and understand law, documents, policies, and procedures.
2. A high level of proficiency in communicating with administrators, principals, secretaries, and vendors, and ability to answer questions.
3. Command of ten key calculators, copier machines, and computers.
4. Check each invoice against the purchase order for proper coding and verification of what was approved for purchase.
5. Processes payments for sites, maintenance, Title I and Title II, Indian Ed, MDTC, various departments, and others as assigned. Responsible for distributing invoices daily.
6. Prepare board approved purchase orders for payment or partial payment by comparing them to the packing slip and invoice received from the vendor. Audit and post batches entered by departments.
7. Attach remittance advice to each check before mailing to vendor.
8. Receive, post and maintain lease revenue purchase orders, including submitting requisitions to the bank. Audit and post batches entered by site personnel and entering checks into Munis.
9. Updating and reconciling copier spreadsheet monthly as invoices are received.
10. Additional duties that may be assigned by immediate supervisor or above.

LANGUAGE AND GRAMMAR SKILLS:  

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos.

REASONING ABILITY:  

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

PHYSICAL DEMANDS:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.

The employee must frequently lift and/or move up or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration.

The noise level in the work environment will vary from somewhat loud to extremely loud.

To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee’s eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee’s supervisor, based on his/her role and responsibilities.

SUPERVISORY RESPONSIBILITIES:  

Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.

DISCLAIMER:

Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.