The Accounts Payable Associate is responsible for performing all accounts payable duties, such as processing purchase orders, paying vendor invoices, reconciling corporate credit cards, and handling limited accounts receivable billing and tracking, as well as various administrative duties to assist the Controller and Deputy Director of Finance and Administration.

This is a full-time, non-exempt position reporting to the Controller, scheduled for 35 hours per week.

Responsibilities

Responsibilities include, but are not limited to:

Invoice & Purchase Order Processing

• Process purchase orders following established procedures and guidelines.
• Match invoices to purchase orders, ensure all invoices follow purchase order procedures, and reconcile any differences with appropriate staff.
• Ensure proper approvals, documentation, account numbers, and invoice descriptions are included on all invoices.
• Enter invoices into the financial software.

Payment Processing

• Process invoice payments, including checks and ACH transfers, on a timely basis.
• Prepare and initiate bank drafts, wire transfers, and stop payments.
• Research and resolve vendor discrepancies and disputes.
• Prepare and submit documentation for 1099s annually.

Credit Card & Cash Management

• Ensure appropriate receipts are submitted in a timely manner for corporate credit card charges.
• Prepare monthly corporate credit card statement reconciliations.
• Prepare documentation for miscellaneous cash receipts.
• Distribute petty cash requests, as needed.

Records & Administrative Support

• Maintain accurate departmental records and accounts payable files.
• Maintain and order general office supplies.
• Perform other projects and duties as assigned.

Qualifications include, but are not limited to:

• High school diploma or equivalent required.
• Minimum of three to five years of accounts payable experience required.
• Accounting and general ledger knowledge helpful.
• Blackbaud Financial Edge software experience a plus.
• Proficiency in Adobe and Microsoft Office applications, such as Word, Excel, and Outlook.
• Excellent communication, problem-solving, and organizational skills required.
• Ability to display good judgment, prioritize tasks, follow through, and provide great attention to accuracy and detail.
• Positive attitude and enjoyment of interacting with others in a professional environment.
• Ability to pass a pre-employment background check and drug screening.

Employee Perks

• Four complimentary tickets to every Kimbell exhibition.
• Free admission to other area museums with staff ID.
• Free on-site parking.
• Employee discount at the Café and Museum Shops.