Accounts Payable Associate

Accounts Payable Associate

Great Oaks Charter School - Bridgeport  |  District

About Great Oaks Charter School, Bridgeport

Three things are true about us.

One. We know education is demanding, so we make sure you never do it alone.

Whether you are an experienced educator or just starting your journey, we invest in your growth from day one. For those entering the field, we offer flexible temporary certification options along with step-by-step guidance and support to help you earn your permanent certification. Across every grade level, educators at Great Oaks receive dedicated weekly Professional Development, 1-on-1 instructional coaching, and embedded AmeriCorps tutors in ELA and Math classrooms to share the load. We know how tough this industry can be, and we actively strive to lift the burden wherever we can.

We are not a school that throws you into a classroom and expects you to sink or swim.

Two. We protect your energy and respect your life outside of school.

Great education requires rested, fulfilled professionals. All staff enjoy paid school holidays off, built-in calendar breaks, and a leadership team that genuinely respects your work-life balance. We are committed to helping you build a sustainable, long-term career in education—not exhausting your passion.

We are not interested in burning people out and replacing them. We are interested in building careers.

Three. Our culture is built on real collaboration and genuine appreciation.

We all work toward the same goal—student success—and we reach it by taking care of our team. Great Oaks is a place where colleagues actually show up for one another, share resources, and step in to help. Beyond the day-to-day teamwork, we make time to recognize your hard work with staff appreciation events, celebrations, and genuine gratitude throughout the year.

We are not a place where you work in isolation. We win, grow, and celebrate together.

If that sounds like the kind of place you want to work, keep reading.

Position Summary

The Accounts Payable Associate supports the timely, accurate, and compliant processing of all invoices and vendor payments for Great Oaks Charter School. This role strengthens internal controls by ensuring documentation is complete, coding is correct, and vendor records are maintained accurately.

This position also provides purchasing support—serving as a central point of contact for purchase documentation by collecting required information and supporting the workflow that enables smooth invoice processing and payment.

This is a full time position with 2 remote days per week.

1) Accounts Payable Operations

• Support full-cycle AP processing, including invoice intake, documentation review, and payment processing support.

• Maintain organization of AP records to support accurate reconciliation and clean documentation.

• Manage the AP inbox for invoice submissions, follow-ups, and invoice-related questions.

• Ensure invoices are coded properly (GL codes, department, and purpose) and that required documentation is included prior to payment.

• Assist with resolving invoice discrepancies with vendors and internal stakeholders.

• Support timely processing of time-sensitive invoices and payment requests.

• Maintain and update vendor records, including tracking and collecting W-9s for new vendors and handling updates as needed.

2) Purchasing Support + Documentation Workflow

• Serve as a central purchasing support point for the school.

• Collect and verify required purchasing details from staff, including:

• Purchase Request information (GL codes, department, purpose)

• source of funds

• documentation required for payment processing

• Gather packing lists and receipt documentation to support invoice verification and a clean match process.

• Support a 3-way invoice match workflow by helping ensure invoices align with purchase documentation and proof of receipt.

3) Compliance & Record Keeping

• Monitor invoices for tax-related billing requirements and ensure correct invoice details.

• Support audit readiness by maintaining organized AP and purchasing documentation.

• Assist with compliance-related vendor documentation tracking and internal control expectations.

4) Credit Card / Open Credit Support

• Support credit card and open credit workflows (e.g., Amazon) by helping with:

• documentation collection

• workflow tracking and approval support

• monthly reconciliation support as needed

5) Collaboration & Stakeholder Support

• Partner with finance leadership and school stakeholders to ensure purchases and invoices are processed smoothly.

• Communicate clearly and professionally with vendors and internal teams to resolve missing information or discrepancies.

What We Are Looking For

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• 3+ years of progressive accounts payable experience (AP + purchasing/support exposure is a plus).

• Strong understanding of AP processes and basic accounting/documentation requirements.

• Experience reviewing invoices, matching documentation, and ensuring accuracy in payment workflows.

• Excellent organizational and attention-to-detail skills.

• Strong communication and follow-through with internal stakeholders and vendors.

• Comfort supporting multiple priorities in a fast-paced environment.

• Experience using an automated AP/payment system. (preferred)

• Experience in nonprofit and/or charter school finance. (preferred)

• Familiarity with Sage Intacct or similar accounting systems. (preferred)

What You Can Expect From Us

• Competitive salary range: $45,000 - $50,000

• Certified Staff remain part of the CT Pension System.

• Medical, Dental, and Vision options

• 403b Plan

• Life insurance

• Short and Long Term Disability

• Paid Time Off

• Holiday Pay

• Opportunity to make a meaningful impact on student's lives and education.

• Professional development and training opportunities.

• Collaborative and supportive work environment.

• Meaningful connections with fellow educators, students, and the community.

Equal Opportunity Statement

Great Oaks Charter School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by law. We are committed to building a diverse and inclusive community and encourage candidates from all backgrounds to apply.