Accounting Vendor Management Specialist

• Reviews all invoices, expense reports and check requests for appropriate documentation and approval prior to payment
• Responsibilities will include matching invoices and entering all invoices into the financial system
• Establish relationships with each of our vendors.
• Keep accurate and complete records of all outstanding vendor invoices.
• Keep track of all payments and expenditures, including purchase orders, invoices, and statements, etc.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Pays vendors by monitoring invoices, verifying federal id numbers: scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Pays employees by receiving and verifying expense reports; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Scans & Electronically files all invoices, vendor notices, & expense request
• Scans & Electronically files all Daily Balancing
• Scans & Electronically files all Board Reports
• Keep files on and process all payments for Shareholders. Create letters quarterly, file 1099’s yearly and assist with Shareholder Audit and Package for meeting yearly
• Maintains Policy & Procedure Books & keep track of policies due sending e-mails when necessary
• Maintains Internal Control Book
• Customer Garnishments and Levies
• Build & Maintain several spreadsheets tracking different cost i.e. Legal, ORE, Appraisals
• Ensure reconciliations are accurate and complete
• Develop and maintain healthy, collaborative relationships with cross functional leaders among varying levels
• Other duties assigned 

• At least 2 years banking and accounts payable experience preferred
• Experience with General Ledger functions
• Experience with daily/month/year end close process
• Strong understanding of banking processes and financial data analysis
• Organized and detail oriented
• Must be able to balance multiple tasks at a time
• Strong mathematical skills
• Knowledge of accounting tools and software
• Demonstrates a high level of confidentiality
• Must be a self-starter in a fast-paced environment

Physical Requirements:

• Prolonged periods of sitting at a desk, working on a computer
• Must be able to lift up to 15 pounds at a time
• Able to travel as needed