Junior Procurement Specialist

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We are looking for a Junior Procurement Specialist to join our team to assist with vendor life cycle, onboarding, contracting, performance monitoring, relationship building and contract renewals. This position can be based in most US-based office locations.

Additional responsibilities include the following:

• Perform all responsibilities within GHD Procurement Guidelines and ensure relevant processes and procedures are followed
• Prepare and submit purchase orders for goods and services consistent with contract requirements
• Review purchase orders for compliance in accordance with GHD Procurement Guidelines
• Assist with vendor onboarding and prequalification
• Provide effective customer service to internal and external customers
• Work closely with the projects team to understand details of procurement requirements
• Negotiate pricing and business terms and, when appropriate, coordinate with Legal Department to minimize risk
• Engaging and discussing Environmental, Sustainable and Governance (ESG) with vendors
• Assist with Sustainable Procurement reporting and analysis
• Accurately enter data in vendor management and procurement systems
• Liaise with suppliers regarding delivery or goods and services
• Initiate and negotiate Framework Agreements with preferred vendors
• Work with Accounts Payable to resolve discrepancies between purchase orders and vendor invoices
• Review and closeout purchase orders
• Maintain Procurement files
• Completes purchasing request and transactions

Our Hybrid Work Model: 

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

What you’ll bring to the team:

• Degree or certification in business administration, procurement, finance, or related field preferred
• Previous experience utilizing a contract management and/or procure to pay system
• Experience with Salesforce and BST cost accounting software application is an asset
• Proficiency in Microsoft Office suite of products including Outlook, Teams, Word and Excel
• Strong communication skills and problem-solving skills
• Strong understanding of contractual agreements
• Ability to prioritize and multitask
• Proactive attitude towards work, teamwork, and cooperation
• Bilingual in English and French is considered an asset

Benefits:

• 401K - Employees are eligible to participate on the first day of the month following 3 months of service
• Paid time off – Our PTO benefit is designed to provide eligible employees with a period of rest and relaxation, sick, and personal time throughout the year. PTO starts at 16 days per year and increases with years of service
• Holiday Pay - Holiday pay is provided for eligible employees. GHD observes 9 holidays per year. Holiday pay will be based on the regular set schedule for the employee
• Wellness Benefit- Regular full-term employees are eligible to participate in the wellness reimbursement program. GHD will reimburse 50% of the cost of the following to maximum of $250.00 reimbursement annually for such items as: Health club membership fees, home exercise equipment purchases, Bicycles, Race, run & marathon entrance fees, Smoking cessation programs, Weight loss programs (i.e.—Weight Watchers, Jenny Craig), Fitbits and Fitness Tracking devices

Salary Range: $23.00 - $31.00 based on experience and location.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.